Employment Verification - Human Resources at Ohio State
Employment verification requests for individuals employed by Ohio State after January 1, 1998, are completed by The Work Number for Everyone®, an automated service available 24 hours a day, seven days a week. This service is available to faculty and staff of the university who need to provide employment verification information to a third party, such as when obtaining a loan. It is also available to external verifiers and social service agencies who need to verify employment or salary.
Employment verification is often required when you apply for credit or other services. You provide consent to the credit or service agency to verify that information. The credit or service agency can access this information online or by telephone.
Ohio State’s employer code is 10380. You may be asked to provide the credit or service agency with this number.
The Work Number does not provide documentation for visa and residency purposes or longevity credit transfer.
Proof of Employment
When required to prove that you are an Ohio State employee, you give consent to the verifying agency and provide your Social Security number and Ohio State’s name or employer code. No salary key is required. The verifier can then obtain your job title, dates of employment, length of employment and status (active or inactive) from The Work Number.
Proof of Employment and Income
To provide proof of your employment and your income, you give consent to the verifying agency by providing your Social Security number, Ohio State’s name or employer code and a salary key.
The salary key is a six-digit code that you provide the verifier that authorizes one-time access to your income information on The Work Number.
To obtain a salary key, see How to Create a Salary Key for step-by-step instructions, or call (800) 367-2884 and follow the prompts. If you are locked out and the PIN reset does not work, you can request assistance at The Work Number, (800) 827-9430.
When you give consent and your salary key to the verifier, The Work Number provides the verifier with your job title, dates of employment, length of employment, status (active or inactive), pay rate and total income for the current and past two years. Income is reported by base pay, overtime, commission, bonuses and other income.
When you are asked to provide employment or income verification to a social service agency when you apply for service, you can give consent to the verifier. Provide the agency your Social Security number and Ohio State’s name or employer code. No salary key is needed. The social services agency can obtain the employment verification information from The Work Number.
Employment Data Report
The Work Number provides employees the ability to see the information potentially being given out on you when a verification is requested. This report is intended to present transparency regarding your information on The Work Number and can be provided upon request. More information on Employment Data Report
The Ohio State University’s employment verifications are provided via The Work Number. The university’s code is 10380. If you cannot locate an employee using The Work Number, please request a researched verification from The Work Number.
Employment Verification FAQ
The verifier needs your Social Security number to view basic information such as employment period at The Ohio State University and job title. Any additional information, such as your salary or gross earnings, is protected by a salary key that only you can authorize.
A salary key is a six-digit code that an employee gives a verifier to authorize that verifier with one-time access to his income information on The Work Number for Everyone®. Ohio State faculty and staff can obtain a salary key by logging in to http://www.theworknumber.com, selecting “I’m an Employee” and following the prompts or calling (800) 367-2884. If you are locked out and the PIN reset does not work, the employee can contact The Work Number at (866) 678-3729, enter the Ohio State ID number and press 0 as the PIN.
Three types of verifications are available from The Work Number:
- Employment (Employment Verification)
- Employment and Income (Employment Plus Income Verification)
- Public Assistance (Social Service Verification)
In addition, an individual can print their own personal Employment Data Report.
There is no charge to Ohio State employees for a verification or salary key. There is, however, a charge to non-social service agency verifiers. If a verifier charges you as an Ohio State employee for a verification, please have your receipt available and call The Work Number Client Service Center at (800) 996-7566 for assistance.
Yes. Written requests for verifications are not be processed and are returned to your verifier with instructions on how to use this service.
Verifiers who will not use The Work Number may accept another form of proof:
- Pay advice – Log onto http://www.controller.osu.edu/pay/pay-paycheck.shtm for instructions on viewing your pay advice
- W-2 – Log onto http://www.controller.osu.edu/pay/pay-w2.shtm for instructions on viewing your W-2. The Ohio State code is 10380.
- Employment Data Report – Log onto http://www.theworknumber.com/ for your Employment Data Report
The Work Number/TALX customer service is available to you Monday – Friday, 8 a.m. to 9 p.m. Eastern Time at (800) 996-7566.