Policies and Forms
HR Policies
The following policies and procedures provide the operating principles for Human Resources at The Ohio State University and supersede any prior policies. Each policy has a “Resources” section that provides contact information; related policies, forms, and publications; and other relevant information. HR documents should be maintained according to the HR Records Retention Schedule. Contact the Office of Human Resources with questions about policy content or how a policy applies to your specific department.
Policy 1.20, Personnel Records
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 1.25, Nepotism
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 1.40, Whistleblower Policy
- Download Policy (Edited May 23, 2022)
- Policy Resources & FAQs
- Email Policy
Policy 2.30, Relocation Expenses
- Download Policy (Edited August 1, 2022)
- Policy Resources & FAQs
- Email Policy
- Summary of February 2022 Changes
Policy 2.40, Staff Severance Program
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 2.45, Transitional Work
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 3.10, Staff Compensation
- Download Policy (Revised November 1, 2022)
- Policy Resources & FAQs
- Email Policy
Policy 3.15, Reward and Recognition
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 4.10, Staff Recruitment and Selection
- Download Policy (Minor Revision November 28, 2022)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 4.15, Background Check
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 4.17, Self-Disclosure of Criminal Convictions
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 4.20, Staff Employment
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 4.25, Reemployment of Faculty and Staff
- Download Policy (Minor Revision November 28, 2022)
- Policy Resources & FAQs
- Email Policy
Policy 4.40, Medical Examination
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 4.50, Furloughs
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 5.10, Probationary Period
- Download Policy (Revised November 1, 2022 (minor revision))
- Policy Resources & FAQs
- Email Policy
- Summary of November 2022 Changes
Policy 5.20, Training
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 5.25, Performance Management
- Download Policy (Edited September 15, 2023)
- Policy Resources & FAQs
- Email Policy
Policy 6.05, Family and Medical Leave
- Download Policy (Minor Revision April 10, 2023)
- Policy Resources & FAQs
- Email Policy
- Summary of April 2023 Changes
Policy 6.10, Scheduling Work and Overtime Compensation
- Download Policy (Revised December 20, 2020)
- Policy Resources & FAQs
- Email Policy
- Summary of December 2020 Changes
Policy 6.12, Flexible Work
- Download Policy (Edited July 26, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 6.15, Weather or Other Short-Term Closing
- Download Policy (Minor Revision February 3, 2023)
- Policy Resources & FAQs
- Email Policy
- Summary of February 2023 Changes
Policy 6.17, Disaster Preparedness and University State of Emergency
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 6.20, Holidays
- Download Policy (Revised May 23, 2022)
- Policy Resources & FAQs
- Email Policy
- Summary of December 2020 Changes
Policy 6.27, Paid Time Off
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 6.28, Disaster Leave
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 6.35, Military Leave and Reemployment Rights
- Download Policy (Revised January 30, 2023)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2023 Changes
Policy 6.45, Unpaid Leave
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 7.05, Workplace Violence
- Download Policy (Minor Revision May 15, 2023)
- Policy Resources & FAQs
- Email Policy
- Summary of May 2023 Changes
Policy 7.20, Tobacco Free
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 7.30, Drug-Free Workplace
- Download Policy (Edited September 12, 2022)
- Policy Resources & FAQs
- Email Policy
Policy 8.15, Corrective Action and Involuntary Termination
- Download Policy (Edited January 22, 2021)
- Policy Resources & FAQs
- Email Policy
Policy 9.15, Reduction in Force – Unclassified Staff
- Download Policy (Revised January 3, 2021)
- Policy Resources & FAQs
- Email Policy
- Summary of January 2021 Changes
Policy 9.20, Reduction in Force – Classified Civil Service Staff
- Download Policy (Edited November 1, 2022)
- Policy Resources & FAQs
- Email Policy
- Summary of November 2022 Changes
Policy 9.25, Resignation or Voluntary Termination
- Download Policy (Revised March 18, 2022)
- Policy Resources & FAQs
- Email Policy
Policy 10.10, Student Employment
- Download Policy (Edited June 26, 2023)
- Policy Resources & FAQs
- Email Policy
- Summary of June 2023 Changes
HR Forms
The following are many of the forms required by the Office of Human Resources for different programs and services available to Ohio State University employees. For more information about the forms and their use, contact HR Connection.
Short and Long-Term Disability
- Accommodation Request Medical Certification
- Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence
- Employee Accommodation Request Form
- Leave as an Accommodation Medical Certification
- Long-Term Disability (LTD) Conversion Form
- Long-Term Disability (LTD) Evidence of Insurability (EOI)
- Return to Work Release
- Short-Term Disability (STD) Claim, Authorization – Unum
- Short-Term Disability (STD) Election Form
- Short-Term Disability (STD) Claim, Authorization – University
CCS Disability Separation
- CCS Disability Separation Request
- Integrated Disability Pre-Reinstatement Hearing Waiver
- Request for Placement on Voluntary Disability Separation
Workers’ Compensation
- Accommodation Request Medical Certification
- Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence
- Employee Accident Report
- Employee Accommodation Request Form
- Leave as an Accommodation Medical Certification
- Return to Work Release
- Safe Mobility and Repositioning Techniques - Patient Handling Accident Investigation Checklist
Return to Work (RTW)/Remain at Work Accommodations
- Please visit the Employee and Labor Relations website for available forms and documents.
Background Check
- Background Check Application
- Background Check Disclosure and Authorization Form
- Fingerprint Consent
- Fingerprint Request
General
- Flexible Work Agreement
- Flexible Work Arrangement Proposal
- Request for Change of Record
- Request for Fitness for Duty
- Request for Prior Service Certification from Another State of Ohio Agency/Institution
- Request for Prior Service Certification from The Ohio State University
- Request for Reduction in Work Force
- Veterans Post-Offer Self-Identification
Hiring
- Employment Eligibility Verification (I-9) Form (works in IE only)
- Employment Eligibility Verification (I-9) Form - Paper Version
- Employment Eligibility Verification (I-9) Form Instructions
- Equal Employment Identification
- Relocation Allowance Initiation Request
- Relocation Request Form
- Request to Rehire Retired Faculty/Staff Member
Benefit Continuation
- Application for Continued Health Plan Eligibility for Over Age Dependents
- Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence
Medical
- Health Election Form
- Health Election Form (ACA)
- Health Election Form (Graduate Associates)
- HIPAA Privacy Practices
- Out-of-Area Benefit Election Form
- Prescription Drug Home Delivery Form
- Prescription Drug Reimbursement Form
- Trustmark Health Benefits Website Registration
- Trustmark Health Insurance Claim Form
- Trustmark Health Insurance Claim Form - Lactation Services and Hospital Grade Breast Pumps
- Trustmark Hospital Based/Physician Directed Weight Loss Claim Form
- Trustmark Request for Additional Coverage Information
Vacation, Sick and Other Leave
- Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence
- Certificate of Domestic Partnership for Sick, and Family and Medical Leave
Family and Medical Leave
- Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence
- Certificate of Domestic Partnership for Sick, and Family and Medical Leave
- FML Certification for Serious Injury or Illness of Covered Servicemember
- FML Certification of Qualifying Exigency for Military Family Leave
- FML Designation Notice
- FML Medical Certification of Health Care Provider for Employee’s Serious Health Condition
- FML Medical Certification of Health Care Provider for Family Member’s Serious Health Condition
- FML Notice of Eligibility and Rights and Responsibilities
- Leave as an Accommodation Medical Certification
- Return to Work Release
General
- ARP Provider Change (via NetBenefits)
- Request for Prior Service Credit Certification
- Retirement Distribution Certificate Request
- Retirement Program Election Form
Ohio Public Employees Retirement System (OPERS)
- Notice of Re-Employment of a OPERS Retiree
- OPERS Authorization for Release of Account Information
- OPERS Independent Contractor Acknowledgement
State Teachers Retirement System (STRS)
- STRS Authorization for Release of Account Information
- STRS Exemption from Contributions for Student Employees Form
- STRS GTA Retirement Election Form
- STRS Reemployed Retiree Notification
- STRS Verification of Employment and Employer Health Care Access
Supplemental Retirement Account (SRA)
- 403(b) – Enroll or update provider/contribution amount (via NetBenefits)
- 457(b) – Enroll or update provider/contribution amount (via NetBenefits) - Note: ODC enrollments and payroll contribution changes must be made directly with ODC at ohio457.org.
Executive Retirement Plans (RCP/415(m))
- 415(m) Distribution Change
- RCP/415(m) Provider Change (via NetBenefits)
Returning Retirees
- Notice of Re-Employment of a OPERS Retiree
- Request to Rehire Retired Faculty/Staff Member
- STRS Reemployed Retiree Notification
- STRS Verification of Employment and Employer Health Care Access
Student Retirement
- Dependent Tuition Assistance Application
- Faculty and Staff Tuition Assistance Application
- Faculty and Staff Tuition Assistance Request for Course Enrollment During Regularly Scheduled Work Hours
- Non-Employee Dependent Tuition Assistance Application
- Non-Employee Faculty and Staff Tuition Assistance Application
- One-Time-Forgiveness Benefit Application - Faculty and Staff Tuition Assistance Plan