Policies / Forms - Human Resources at Ohio State
Policies and Forms

The following policies and procedures provide the operating principles for Human Resources at The Ohio State University and supersede any prior policies. Each policy has a “Resources” section that provides contact information; related policies, forms, and publications; and other relevant information. HR documents should be maintained according to the HR Records Retention Schedule. Contact the Office of Human Resources with questions about policy content or how a policy applies to your specific department.
Policy 1.20, Personnel Records
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 1.25, Nepotism
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 1.30, Conflict of Interest and Work Outside the University
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 1.40, Whistleblower Policy
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 2.30, Relocation Expenses
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 2.40, Staff Severance Program
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 2.45, Transitional Work
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 3.10, Salary Administration & Classification
Revised January 3, 2021 | Policy Resources | Email Policy
Policy 3.15, Reward and Recognition
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 3.35, Additional Compensation Involving Work Within the University
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 4.10, Staff Recruitment and Selection
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 4.15, Background Check
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 4.17, Self-Disclosure of Criminal Convictions
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 4.20, Staff Employment
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 4.25, Reemployment of Faculty and Staff
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 4.40, Medical Examination
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 4.45, Equal Employment for Individuals with Disabilities Policy
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 4.50, Furloughs
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 5.10, Probationary Period
Revised March 15, 2021 |
Policy Resources |
Email Policy
Summary of March 2021 Changes
Policy 5.20, Training
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 5.25, Performance Management
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 6.05, Family and Medical Leave
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 6.10, Scheduling Work and Overtime Compensation
Revised December 20, 2020 |
Policy Resources |
Email Policy
Summary of December 2020 Changes
Policy 6.12, Flexible Work
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 6.15, Weather or Other Short-Term Closing
Revised January 3, 2021 | Policy Resources | Email Policy
Policy 6.17, Disaster Preparedness and University State of Emergency
Revised January 3, 2021 | Policy Resources | Email Policy
Policy 6.20, Holidays
Revised December 20, 2020 |
Policy Resources |
Email Policy
Summary of December 2020 Changes
Policy 6.27, Paid Time Off
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 6.28, Disaster Leave
Revised January 3, 2021 | Policy Resources | Email Policy
Policy 6.35, Military Leave and Reemployment Rights
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 6.45, Unpaid Leave
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 7.05, Workplace Violence
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 7.20, Tobacco Free
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 7.30, Drug-Free Workplace
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 8.15, Corrective Action and Involuntary Termination
Edited January 22, 2021 | Policy Resources | Email Policy
Policy 9.15, Reduction in Force – Unclassified Staff
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 9.20, Reduction in Force – Classified Civil Service Staff
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes
Policy 9.25, Resignation or Voluntary Termination
Revised January 3, 2021 | Policy Resources | Email Policy
Policy 10.10, Student Employment
Revised January 3, 2021 |
Policy Resources |
Email Policy
Summary of January 2021 Changes

The following are many of the forms required by the Office of Human Resources for different programs and services available to Ohio State University employees. For more information about the forms and their use, contact HR Connection.
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Short and Long-Term Disability
- Accommodation Request Medical Certification
- Benefit Continuation During Unpaid Leave Election
- Employee Accommodation Request Form
- Leave as an Accommodation Medical Certification
- Long-Term Disability (LTD) Conversion Form
- Long-Term Disability (LTD) Evidence of Insurability (EOI)
- Return to Work Release
- Short-Term Disability (STD) Claim, Authorization – Unum
- Short-Term Disability (STD) Election Form
- Short-Term Disability (STD) Claim, Authorization – University
CCS Disability Separation
- CCS Disability Separation Request
- Integrated Disability Pre-Reinstatement Hearing Waiver
- Request for Placement on Voluntary Disability Separation
Workers’ Compensation
- Accommodation Request Medical Certification
- Benefit Continuation During Unpaid Leave Election
- Employee Accident Report
- Employee Accommodation Request Form
- Leave as an Accommodation Medical Certification
- Return to Work Release
- Safe Mobility and Repositioning Techniques - Patient Handling Accident Investigation Checklist
Return to Work (RTW)/Remain at Work Accommodations
Accommodations
Corrective Action/Performance Improvement
- Coaching Worksheet
- Formal Counseling Letter - Unclassified Staff (Example)
- Hearing Request - Classified Civil Service Staff
- Hearing Request/Corrective Action Form - CWA Staff
- Letter of Acceptance - Resignation in Lieu of Termination (Example)
- Paid Administrative Leave Letter (Example)
- Performance Improvement Plan - Format 1 (Example)
- Performance Improvement Plan - Format 2 (Example)
- Termination Letter - Unclassified Staff (Example)
- Unpaid Administrative Leave Letter (Example)
- Written Coaching/Level Notice Form - Classified Civil Service Staff
Mediation
Nepotism
Sexual Harassment and Discrimination
Veterans Affairs
Whistleblower
Workplace Violence
Background Check
- Background Check Application
- Background Check Disclosure and Authorization Form
- Fingerprint Consent
- Fingerprint Request
General
- Flexible Work Arrangement Proposal
- Request for Change of Record
- Request for Fitness for Duty
- Request for Prior Service Certification from Another State of Ohio Agency/Institution
- Request for Prior Service Certification from The Ohio State University
- Request for Reduction in Work Force
- Staff External Work Approval Request
Hiring
- Employment Eligibility Verification (I-9) Form (works in IE only)
- Employment Eligibility Verification (I-9) Form - Paper Version
- Employment Eligibility Verification (I-9) Form Instructions
- Equal Employment Identification
- Relocation Check Request
- Relocation Request
- Request to Rehire Retired Faculty/Staff Member
Benefit Continuation
- Application for Continued Health Plan Eligibility for Over Age Dependents
- Benefit Continuation During Unpaid Leave Election
Medical
- Health Election Form
- Health Election Form (ACA)
- Health Election Form (Graduate Associates)
- HIPAA Privacy Practices
- Out-of-Area Benefit Election Form
- Prescription Drug Home Delivery Form
- Prescription Drug Reimbursement Form
- Trustmark Health Benefits Website Registration
- Trustmark Health Insurance Claim Form
- Trustmark Health Insurance Claim Form - Lactation Services and Hospital Grade Breast Pumps
- Trustmark Hospital Based/Physician Directed Weight Loss Claim Form
- Trustmark Request for Additional Coverage Information
Vacation, Sick and Other Leave
Family and Medical Leave
- Benefit Continuation During Unpaid Leave Election
- FML Certification for Serious Injury or Illness of Covered Servicemember
- FML Certification of Qualifying Exigency for Military Family Leave
- FML Designation Notice
- FML Medical Certification of Health Care Provider for Employee’s Serious Health Condition
- FML Medical Certification of Health Care Provider for Family Member’s Serious Health Condition
- FML Notice of Eligibility and Rights and Responsibilities
- Leave as an Accommodation Medical Certification
- Return to Work Release
General
- ARP Provider Change (via Master Administrator)
- Request for Prior Service Credit Certification
- Retirement Distribution Certificate Request
- Retirement Program Election Form
Ohio Public Employees Retirement System (OPERS)
- Notice of Re-Employment of a OPERS Retiree
- OPERS Authorization for Release of Account Information
- OPERS Independent Contractor Acknowledgement
- OPERS Request for Optional Exemption as a Student
State Teachers Retirement System (STRS)
- STRS Authorization for Release of Account Information
- STRS Exemption from Contributions for Student Employees Form
- STRS GTA Retirement Election Form
- STRS Reemployed Retiree Notification
- STRS Verification of Employment and Employer Health Care Access
Supplemental Retirement Account (SRA)
- 403(b) – Enroll or update provider/contribution amount (via Master Administrator)
- 457(b) – Enroll or update provider/contribution amount (via Master Administrator) - Note: ODC enrollments and payroll contribution changes must be made directly with ODC at ohio457.org.
Executive Retirement Plans (RCP/415(m))
- 415(m) Distribution Change
- RCP/415(m) Provider Change (via Master Administrator)
Returning Retirees
- Notice of Re-Employment of a OPERS Retiree
- Request to Rehire Retired Faculty/Staff Member
- STRS Reemployed Retiree Notification
- STRS Verification of Employment and Employer Health Care Access
Student Retirement
- Dependent Tuition Assistance Application
- Faculty and Staff Tuition Assistance Application
- Faculty and Staff Tuition Assistance Request for Course Enrollment During Regularly Scheduled Work Hours
- Non-Employee Dependent Tuition Assistance Application
- Non-Employee Faculty and Staff Tuition Assistance Application
- One-Time-Forgiveness Benefit Application - Faculty and Staff Tuition Assistance Plan