Policy - Human Resources at Ohio State

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Policy Reminder: Ohio State is a Tobacco Free Environment

To promote public health, campus community well-being and the university’s goal to be the healthiest higher education institution, tobacco use on Ohio State property is prohibited. Please review the policy, resources and tobacco cessation information that are available.

Updates to Rules for Classified Civil Service available for feedback

Ohio State’s Rules for Classified Civil Service (CCS) are being updated, and CCS employees have the opportunity to review the proposed changes and provide feedback until Friday, July 8, 2022. The Rules are being updated to align with current business operating structure and the implementation of Career Roadmap.

Policy Reminder: Self-Disclosure of Criminal Convictions

To promote a safe and secure environment for the Ohio State community, disclosing all criminal convictions is required and any new convictions must be reported within three business days of the conviction. Review the Self-Disclosure of Criminal Convictions policy 4.17 for more details.

Reminder: Time and Attendance Standards

Human Resources has outlined time and attendance guidance for university employees. The guidance provides expectations for documenting: time worked, meal periods, paid breaks, start times and tardiness, unplanned absences, approving time worked and accountability.

Policy Reminder: Whistleblower

All faculty, staff, students and volunteers should report suspected or actual wrongful conduct, and Ohio State is committed to protecting them. The Whistleblower Policy 1.40 outlines additional details about retaliation and disclosure.

Policy Reminder: Nepotism

The Nepotism Policy 1.25 emphasizes that selection of personnel is based on job-related qualifications. Individuals must notify their supervisor if any family member applies for a position for which they will be responsible or may influence the employment actions.

Weather-related resources and closing reminders

It is important to be aware of the university’s weather-related resources and policy, know your disaster designation and learn how to check the university’s status. Although Ohio State strives to remain open, faculty and staff can be prepared by reviewing this policy and taking note of the resources.

Unused Compensatory Time to be Paid Out Beginning in 2022

Unused compensatory time will be paid out starting in 2022 per the previously revised Scheduling Work and Overtime Compensation Policy 6.10. The policy states that compensatory time must be used within 365 days. The policy requires that any earned compensatory time that is not used within 365 days will be paid out with the next pay period.

Observed university holidays

Ohio State observes 11 holidays per year and provides eligible employees with a holiday benefit as outlined in the Holidays Policy. Please review the policy for employment eligibility and when the holidays are observed.

Reminder: Drug-Free Workplace Policy enhances safety

Ohio State supports a drug-free work environment to provide for the health and safety of the university community. The Drug-Free Workplace Policy addresses the use of controlled substances on campus, and applies to faculty, staff, graduate associates and student employees.

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Annual merit letters for faculty and campus staff available in Workday

Annual merit letters are now available in Workday for regular faculty and staff employees in colleges and university business units. These letters are generated in Workday when an employee receives either a base pay merit increase or a lump-sum merit payment.

Staff Career Development Grant

Applications for the Staff Career Development Grants are being accepted through August 19, 2022. Eligible staff can apply for $1,250-$2,000 for professional development opportunities occurring between October 2022 - April 2023.

New Roth Retirement Options Available July 1

Starting July 1, 2022, Roth (after-tax) contributions, along with an in-plan Roth conversion feature, will be available in 403(b) and 457(b) retirement plans. Active employees will be able to make Roth contributions through a current 403(b) and/or 457(b) plan provider.

Tuition Assistance Enrollment Window Opens for Autumn Semester

Applications for tuition assistance benefits must be submitted each term, and the enrollment window for autumn semester 2022 is June 27-August 26, 2022.

Student loan forgiveness program for public service employees

Financial wellness is a critical component of overall well-being, and Ohio State offers resources for faculty and staff to help alleviate strain and stressors related to student loan debt.

RECENT ARTICLES

Managers and HR consultants can now assign employees to another manager in Workday

A recent enhancement is now in effect for how employees’ reporting structure data can be updated in Workday. As of Friday, Aug. 12, managers, manager liaisons and HR consultants have access to initiate assigning an employee or vacant position to another manager in Workday.

Workday Enhancements Improve Experience for Job Applicants and Managers

The new and updated notifications will help applicants and managers be engaged and informed throughout important hiring milestones to highlight action items and meet deadlines, creating a more efficient hiring process. The new and enhanced notifications will be live in Workday by early August 2022.

Faculty and Staff Appreciation Football Game

Faculty and staff have an opportunity to be randomly selected to receive four complimentary tickets to the Ohio State vs. Arkansas State football game on Saturday, Sept. 10, at noon. Opt-in by Wednesday, Aug. 10, at 11:59 p.m.

Faculty and Staff Appreciation Week July 26-Aug 1

In recognition of our incredible faculty and staff, a variety of in-person events, virtual activities and discounts are planned to celebrate. Thank you, faculty and staff, for your dedication and contributions to Ohio State!

Policy Reminder: Ohio State is a Tobacco Free Environment

To promote public health, campus community well-being and the university’s goal to be the healthiest higher education institution, tobacco use on Ohio State property is prohibited. Please review the policy, resources and tobacco cessation information that are available.
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