Career Roadmap November Implementation Details

When implemented in November, Career Roadmap will provide a new tool for staff to develop and build successful career paths at Ohio State. Because Ohio State has two pay frequencies, there will be two effective dates:

  • November 1, 2022: Staff paid monthly
  • November 6, 2022: Staff paid biweekly and staff who will change pay frequency as a result of Career Roadmap

On those dates, new job profiles and salary ranges will be available for use in Workday, and all in-scope staff will see Career Roadmap attributes in their Workday profile.

In addition, Workday functions may be slower when data uploads are taking place in the last week of October.

Job Profile Assignment Letters

In mid-October, all staff included in Career Roadmap will receive a final letter via DocuSign confirming their assigned Career Roadmap job profile. Only those who are experiencing a change in job family, FLSA status, and/or pay frequency will be asked to acknowledge the change by signing that letter. The majority of in-scope employees will not need to sign this letter, and simply need to click “Finish.”

If an employee’s job family changes at Career Roadmap implementation, their pay frequency may change. Please view the list of detailed impacts related to payroll deductions.

If you were expecting a DocuSign notification and did not receive one, go to DocuSign. You will need your Ohio State email address (lastname.#@osu.edu), password and your BuckeyePass authentication to log in. Do not use a personal email address or a medical center email address. Do not create a new DocuSign account. Once logged in, you will see an “Action Required” if you have a letter. Click “Action Required” to access your notification letter.

Payroll Advance Option

A limited number of staff will experience a change from exempt to non-exempt status under the Fair Labor Standards Act (FLSA) when Career Roadmap goes live in Workday.

For those changing from exempt to non-exempt, their pay frequency will change from monthly to biweekly pay. A pay advance is available to assist with the gap in pay that occurs because of the two-week lag between actual hours worked and receipt of biweekly pay. A repayment schedule will be spread over 13 pay periods.

Individuals eligible for a pay advance will receive a letter in DocuSign as well as a direct email about this option on the same day they receive their job profile assignment letter. The deadline for opting into the pay advance is November 4, 2022. Eligibility, timelines and sample scenarios regarding the pay advance are located on the Payroll Advance web page.

HR Focus News

Expanded Career Resources in Workday

If you want to advance your Buckeye career, a new Workday internal career site has tools to help you easily navigate and apply for open opportunities across Ohio State.

Ohio State names new senior vice president of talent, culture and human resources

President Walter “Ted” Carter Jr. has named Katie Hall as senior vice president of talent, culture and human resources, pending approval by the Board of Trustees. Hall has served as the interim senior vice president since last spring and has been with Ohio State for 24 years.

Weather-Related Resources and Closing Reminders

It is important to be aware of the university’s weather-related resources and policy, know your disaster designation and learn how to check the university’s status. Although Ohio State strives to remain open, faculty and staff can be prepared by reviewing this policy and taking note of the resources.

New retirement videos help current, new faculty and staff

Human Resources is introducing four new retirement videos to help new and current employees save for the future. New faculty and staff can learn more about selecting a mandatory retirement plan. Current employees can better understand their retirement plan and how to manage investments as well as learn about fees and how they impact your retirement savings.

Manager Foundations Training

A new training on Ohio State’s technology platforms, tools and resources is available for managers, manager liaisons and administrative professionals.

Recent HR News

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50 years of serving the youngest Buckeyes – and their families

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Distinguished Staff Award Nominations Open

The Distinguished Staff Award, the university’s highest honor for staff, recognizes staff members who have made an impact at Ohio State and demonstrated the university’s shared values. The annual award honors 12 staff members for their exceptional leadership, accomplishments, dedication and service to the university. The nomination deadline is Friday, January 26, at 5 p.m.

Benefits Open Enrollment Summary Available in Workday

Faculty and staff eligible for Ohio State benefits can now review their 2024 Open Enrollment benefits summary in Workday. The summary reflects enrollment in university-sponsored medical, dental, vision, flexible spending accounts (FSA), life insurance and short-term disability plans that will be in effect January 1 - December 31, 2024.