When implemented in November, Career Roadmap will provide a new tool for staff to develop and build successful career paths at Ohio State. Because Ohio State has two pay frequencies, there will be two effective dates:
- November 1, 2022: Staff paid monthly
- November 6, 2022: Staff paid biweekly and staff who will change pay frequency as a result of Career Roadmap
On those dates, new job profiles and salary ranges will be available for use in Workday, and all in-scope staff will see Career Roadmap attributes in their Workday profile.
In addition, Workday functions may be slower when data uploads are taking place in the last week of October.
Job Profile Assignment Letters
In mid-October, all staff included in Career Roadmap will receive a final letter via DocuSign confirming their assigned Career Roadmap job profile. Only those who are experiencing a change in job family, FLSA status, and/or pay frequency will be asked to acknowledge the change by signing that letter. The majority of in-scope employees will not need to sign this letter, and simply need to click “Finish.”
If an employee’s job family changes at Career Roadmap implementation, their pay frequency may change. Please view the list of detailed impacts related to payroll deductions.
If you were expecting a DocuSign notification and did not receive one, go to DocuSign. You will need your Ohio State email address (firstname.lastname@example.org), password and your BuckeyePass authentication to log in. Do not use a personal email address or a medical center email address. Do not create a new DocuSign account. Once logged in, you will see an “Action Required” if you have a letter. Click “Action Required” to access your notification letter.
Payroll Advance Option
A limited number of staff will experience a change from exempt to non-exempt status under the Fair Labor Standards Act (FLSA) when Career Roadmap goes live in Workday.
For those changing from exempt to non-exempt, their pay frequency will change from monthly to biweekly pay. A pay advance is available to assist with the gap in pay that occurs because of the two-week lag between actual hours worked and receipt of biweekly pay. A repayment schedule will be spread over 13 pay periods.
Individuals eligible for a pay advance will receive a letter in DocuSign as well as a direct email about this option on the same day they receive their job profile assignment letter. The deadline for opting into the pay advance is November 4, 2022. Eligibility, timelines and sample scenarios regarding the pay advance are located on the Payroll Advance web page.