2022/06/01 – Career Roadmap Implementation Dates and Employee Review Progress - Human Resources at Ohio State

Career Roadmap Implementation Dates and Employee Review Progress

Launching this fall, Ohio State’s Career Roadmap will deliver a new approach for consistently hiring, managing and developing staff. The scope of Career Roadmap includes 26,000 staff positions across the medical center, main campus and regional campuses.

When Career Roadmap is implemented, new job profiles and salary ranges will be shown in Workday, and all in-scope staff will see a Career Roadmap function, subfunction, band and level in their Workday profile.

Because we have two pay frequencies – monthly and biweekly – there will be two implementation dates:

  • November 1, 2022, for staff paid monthly.
  • November 6, 2022, for staff paid biweekly and staff who will change pay frequency as a result of Career Roadmap.

For employees who will change from monthly to biweekly pay, the transition causes a pay gap due to the two-week lag between actual hours worked and receipt of pay. Those employees will be offered a pay advance to bridge the gap, with a repayment schedule spread out over several pay periods.

Once the employee review period is complete, targeted communications about changing pay frequency and the pay advance will be sent to those impacted.

To support these changes, an updated staff compensation policy will include updates covering position classification, salary administration and additional compensation. The updated policy will be distributed for review to the campus community in the coming weeks.

Employee Review Period Progress

Employee reviews of assigned Career Roadmap job profiles are underway. Approximately 11% of staff disagreed with their assigned job profile and suggested an alternative via the position review form.

The submitted forms were reviewed by managers and HR business partners in their respective colleges and units. HR Compensation will complete all reviews in July. Results of the employee review process will be shared in late July via manager one-on-one conversations, HR business partners and DocuSign notifications. This timeline allows a thorough review for each employee who requested a change.

All in-scope staff will receive a final DocuSign notification of their assigned profile.

A detailed master calendar is available on the Employee Review web page.

If you have questions, you can contact your manager, your area’s HR professional or HRCompensation@osu.edu.

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Academic Recess Announced for December 27-30, 2022

The Ohio State University is invoking its Weather or Other Short-Term Closing Policy 6.15 as an academic recess to support the health, safety and well-being of the university’s workforce. All academic campuses will close December 27-30, 2022.

Staff Compensation Policy

The Salary Administration & Classification policy has been renamed the "Staff Compensation Policy 3.10," and the content has been revised effective Tuesday, Nov. 1, 2022. The update merges two policies, and most content is carried over from the previous policies.

Open Enrollment: New Lifestyle Spending Accounts Coming in 2023

During Open Enrollment, Ohio State is sharing information about a new benefit that will be available in 2023 – Lifestyle Spending Accounts (LSA). An LSA allows you to personalize your benefits and be reimbursed for eligible expenses that support overall health and well-being.

Ohio State honored with 2022 Governor’s Inclusive Employer Award

The Ohio State University and the Wexner Medical Center were honored with the 2022 Governor’s Inclusive Employer Award on October 17, 2022. The award recognizes the commitment to individuals with disabilities in the workplace.

New Roth Retirement Options Available July 1

Starting July 1, 2022, Roth (after-tax) contributions, along with an in-plan Roth conversion feature, will be available in 403(b) and 457(b) retirement plans. Active employees will be able to make Roth contributions through a current 403(b) and/or 457(b) plan provider.


Benefits Open Enrollment Summary Available in Workday

Faculty and staff eligible for Ohio State benefits can review their 2023 Open Enrollment benefits summary in Workday. The summary reflects enrollment in university-sponsored medical, dental, vision, flexible spending accounts (FSA), life insurance and short-term disability plans that will be in effect January 1 - December 31, 2023.

Webinar on Roth Retirement Options

Fidelity Investments, Ohio State's lead retirement plan administrator, is hosting an "Ask Fidelity" webinar about Roth (after-tax) retirement contributions at noon on November 17.

Open Enrollment ends November 15

Open Enrollment ends Tuesday, November 15, 2022, at 11:59 p.m. This is the final opportunity to make changes to 2023 benefit elections in Workday for full-time and part-time faculty and staff in regular, term or seasonal positions. Other employees need to use paper or PDF forms to enroll.

Open Enrollment Starts Today

Open Enrollment for 2023 benefits starts today, November 1, 2022, and ends November 15, 2022. Open Enrollment is the annual opportunity to evaluate your benefit options and make any necessary elections for the coming year. Visit the Open Enrollment website for benefit details and information on webinars and recorded presentations.

2023 Open Enrollment Benefits Information

Open Enrollment, the annual opportunity for eligible employees to evaluate benefit options and make elections for the coming year, will be November 1-15, 2022. This year’s enhancements include a new Lifestyle Spending Account funded by the university, back-up caregiving assistance and expanded fertility benefits in the health plan.
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