2021/08/16 – Submit Flexible Work Agreement online by September 30 - Human Resources at Ohio State

Submit Flexible Work Agreement online by September 30

As Ohio State continues to support flexible work arrangements – whether remote, in the office or hybrid – all employees need to appropriately document their work locations. All faculty and staff who are working remotely in any capacity need to complete an online Flexible Work Agreement and have it approved by their manager by Thursday, Sept. 30.

The university encourages college and unit leaders to support the opportunities where employees can work differently to meet business needs. Employees and managers should have conversations and reference the Flexible Work Policy to align on the expectations for any flexible work arrangement.

Once a workplan is established, employees who are working remotely in any capacity need to complete an online Flexible Work Agreement. The form, which was originally a PDF, is now available to complete online in HR Connection.

Upon completion, the form will automatically route to the employee’s supervisor for approval and employees can continue to virtually access or update their agreements online. This job aid outlines the process.

It is important for all employees who are working remotely in any capacity to complete the form by September 30. Even if a PDF form has already been completed, the information must be transitioned to the online form and resubmitted for approval.

Staff who have an approved flexible work arrangement, which includes time flexibility (i.e., adjustment to start and end times) and/or working a remote or hybrid schedule a percentage of time at a non-university location, should submit the agreement.

Faculty, graduate associates, and student employees who have been formally approved to work remote or hybrid by their college need to submit the online form for purposes of accurate tax reporting.

If an employee would like to request additional flexibility other than their planned location (including time/day flexibility), a Flexible Work Proposal should first be completed. Once the proposal is approved, an online flexible work agreement must be completed attaching the proposal to the request.

When final, the agreement will be securely stored and enable Payroll access to important work location information for tax purposes.  Per House Bill 110 (HB 110) passed in June 2021, employers have through December 31, 2021, to collect updated employee work location information and ensure taxes are reported to the corresponding municipalities.

More information about taxation is on the payroll website, and additional details will be updated as Ohio State finalizes plans related to this new legislation.

See the Flexible Work page for additional flexible work details.

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