2021/08/16 – Submit Flexible Work Agreement online by September 30 - Human Resources at Ohio State

Submit Flexible Work Agreement online by September 30

As Ohio State continues to support flexible work arrangements – whether remote, in the office or hybrid – all employees need to appropriately document their work locations. All faculty and staff who are working remotely in any capacity need to complete an online Flexible Work Agreement and have it approved by their manager by Thursday, Sept. 30.

The university encourages college and unit leaders to support the opportunities where employees can work differently to meet business needs. Employees and managers should have conversations and reference the Flexible Work Policy to align on the expectations for any flexible work arrangement.

Once a workplan is established, employees who are working remotely in any capacity need to complete an online Flexible Work Agreement. The form, which was originally a PDF, is now available to complete online in HR Connection.

Upon completion, the form will automatically route to the employee’s supervisor for approval and employees can continue to virtually access or update their agreements online. This job aid outlines the process.

It is important for all employees who are working remotely in any capacity to complete the form by September 30. Even if a PDF form has already been completed, the information must be transitioned to the online form and resubmitted for approval.

Staff who have an approved flexible work arrangement, which includes time flexibility (i.e., adjustment to start and end times) and/or working a remote or hybrid schedule a percentage of time at a non-university location, should submit the agreement.

Faculty, graduate associates, and student employees who have been formally approved to work remote or hybrid by their college need to submit the online form for purposes of accurate tax reporting.

If an employee would like to request additional flexibility other than their planned location (including time/day flexibility), a Flexible Work Proposal should first be completed. Once the proposal is approved, an online flexible work agreement must be completed attaching the proposal to the request.

When final, the agreement will be securely stored and enable Payroll access to important work location information for tax purposes.  Per House Bill 110 (HB 110) passed in June 2021, employers have through December 31, 2021, to collect updated employee work location information and ensure taxes are reported to the corresponding municipalities.

More information about taxation is on the payroll website, and additional details will be updated as Ohio State finalizes plans related to this new legislation.

See the Flexible Work page for additional flexible work details.

Share this page

  • Facebook logo
  • Twitter logo
  • LinkedIn logo
  • Yammer logo
  • Google+ logo
  • Reddit logo
  • RSS logo


Academic Recess Announced for December 27-30, 2022

The Ohio State University is invoking its Weather or Other Short-Term Closing Policy 6.15 as an academic recess to support the health, safety and well-being of the university’s workforce. All academic campuses will close December 27-30, 2022.

Staff Compensation Policy

The Salary Administration & Classification policy has been renamed the "Staff Compensation Policy 3.10," and the content has been revised effective Tuesday, Nov. 1, 2022. The update merges two policies, and most content is carried over from the previous policies.

Open Enrollment: New Lifestyle Spending Accounts Coming in 2023

During Open Enrollment, Ohio State is sharing information about a new benefit that will be available in 2023 – Lifestyle Spending Accounts (LSA). An LSA allows you to personalize your benefits and be reimbursed for eligible expenses that support overall health and well-being.

Ohio State honored with 2022 Governor’s Inclusive Employer Award

The Ohio State University and the Wexner Medical Center were honored with the 2022 Governor’s Inclusive Employer Award on October 17, 2022. The award recognizes the commitment to individuals with disabilities in the workplace.

New Roth Retirement Options Available July 1

Starting July 1, 2022, Roth (after-tax) contributions, along with an in-plan Roth conversion feature, will be available in 403(b) and 457(b) retirement plans. Active employees will be able to make Roth contributions through a current 403(b) and/or 457(b) plan provider.


Benefits Open Enrollment Summary Available in Workday

Faculty and staff eligible for Ohio State benefits can review their 2023 Open Enrollment benefits summary in Workday. The summary reflects enrollment in university-sponsored medical, dental, vision, flexible spending accounts (FSA), life insurance and short-term disability plans that will be in effect January 1 - December 31, 2023.

Webinar on Roth Retirement Options

Fidelity Investments, Ohio State's lead retirement plan administrator, is hosting an "Ask Fidelity" webinar about Roth (after-tax) retirement contributions at noon on November 17.

Open Enrollment ends November 15

Open Enrollment ends Tuesday, November 15, 2022, at 11:59 p.m. This is the final opportunity to make changes to 2023 benefit elections in Workday for full-time and part-time faculty and staff in regular, term or seasonal positions. Other employees need to use paper or PDF forms to enroll.

Open Enrollment Starts Today

Open Enrollment for 2023 benefits starts today, November 1, 2022, and ends November 15, 2022. Open Enrollment is the annual opportunity to evaluate your benefit options and make any necessary elections for the coming year. Visit the Open Enrollment website for benefit details and information on webinars and recorded presentations.

2023 Open Enrollment Benefits Information

Open Enrollment, the annual opportunity for eligible employees to evaluate benefit options and make elections for the coming year, will be November 1-15, 2022. This year’s enhancements include a new Lifestyle Spending Account funded by the university, back-up caregiving assistance and expanded fertility benefits in the health plan.
News Home