Submit Flexible Work Agreement online by September 30

As Ohio State continues to support flexible work arrangements – whether remote, in the office or hybrid – all employees need to appropriately document their work locations. All faculty and staff who are working remotely in any capacity need to complete an online Flexible Work Agreement and have it approved by their manager by Thursday, Sept. 30.

The university encourages college and unit leaders to support the opportunities where employees can work differently to meet business needs. Employees and managers should have conversations and reference the Flexible Work Policy to align on the expectations for any flexible work arrangement.

Once a workplan is established, employees who are working remotely in any capacity need to complete an online Flexible Work Agreement. The form, which was originally a PDF, is now available to complete online in HR Connection.

Upon completion, the form will automatically route to the employee’s supervisor for approval and employees can continue to virtually access or update their agreements online. This job aid outlines the process.

It is important for all employees who are working remotely in any capacity to complete the form by September 30. Even if a PDF form has already been completed, the information must be transitioned to the online form and resubmitted for approval.

Staff who have an approved flexible work arrangement, which includes time flexibility (i.e., adjustment to start and end times) and/or working a remote or hybrid schedule a percentage of time at a non-university location, should submit the agreement.

Faculty, graduate associates, and student employees who have been formally approved to work remote or hybrid by their college need to submit the online form for purposes of accurate tax reporting.

If an employee would like to request additional flexibility other than their planned location (including time/day flexibility), a Flexible Work Proposal should first be completed. Once the proposal is approved, an online flexible work agreement must be completed attaching the proposal to the request.

When final, the agreement will be securely stored and enable Payroll access to important work location information for tax purposes.  Per House Bill 110 (HB 110) passed in June 2021, employers have through December 31, 2021, to collect updated employee work location information and ensure taxes are reported to the corresponding municipalities.

More information about taxation is on the payroll website, and additional details will be updated as Ohio State finalizes plans related to this new legislation.

See the Flexible Work page for additional flexible work details.

HR Focus News

New Benefits and Pay Dashboard in Workday

A new benefits and pay dashboard in Workday now makes it easier to access your most important benefits and pay information in one place. The new dashboard, called the Benefits and Pay Hub, combines the previous Pay and Benefits apps with more comprehensive details about your compensation history, recent paychecks, health benefits, and more.

Manager Foundations: Getting Started with Technology

A training on Ohio State’s technology platforms, tools and resources is available to help people leaders use administrative technology to perform your work and manage employees. Managers, manager liaisons and administrative professionals can participate in the on-demand BuckeyeLearn training.

Expanded Career Resources in Workday

If you want to advance your Buckeye career, a new Workday internal career site has tools to help you easily navigate and apply for open opportunities across Ohio State.

Ohio State names new senior vice president of talent, culture and human resources

President Walter “Ted” Carter Jr. has named Katie Hall as senior vice president of talent, culture and human resources, pending approval by the Board of Trustees. Hall has served as the interim senior vice president since last spring and has been with Ohio State for 24 years.

New retirement videos help current, new faculty and staff

Human Resources is introducing four new retirement videos to help new and current employees save for the future. New faculty and staff can learn more about selecting a mandatory retirement plan. Current employees can better understand their retirement plan and how to manage investments as well as learn about fees and how they impact your retirement savings.

Recent HR News

How $125 can improve your well-being and bring joy

With uses as varied as our employees are diverse, Ohio State’s Lifestyle Spending Account (LSA) reimburses a wide range of activities and items to help bring joy and alleviate stress – like pet adoption, dance classes, car repairs, marathons, emergency child care, and so much more.

Use 2023 FSA Funds by March 15, Submit to HealthEquity by March 31

To help you make the most of your Flexible Spending Account (FSA), please note these upcoming deadlines. Employees with remaining funds in a 2023 Flexible Spending Account (FSA) have until March 15, 2024, to incur eligible claims and until March 31, 2024, to file claims for reimbursement for 2023.

From First-Gen Student to Presidential Staff Award- Robert Decatur’s path at Ohio State

Drawing inspiration from colleagues and students, Robert Decatur provides a comforting welcome to new undergraduates, telling them Ohio State is full of talented people with their hearts in the right place and an abundance of resources.

Equal Employment Opportunity and Labor Notifications

To connect you with the support and resources you need for yourself and your team, Human Resources provides information about federal and state employment laws on the HR website for you to view at any time.

Annual Response Required to Confirm Other Medical Plan Coverage for Dependents

If an employee covers a spouse or dependent child on Ohio State's medical plan, they will receive an annual request for information about any other medical coverage they may have. The request is sent from Luminare Health (formerly Trustmark), Ohio State’s claims administrator. A response is required, even if their dependent does not have other coverage.