2020/07/17 – Revised HR policies to go into effect late December, early January - Human Resources at Ohio State

Revised HR policies to go into effect late December, early January

As part of the HR business transformation, multiple Human Resources policies have been revised and will go into effect on December 20, 2020, and January 3, 2021.

The policies have been revised to improve employee experience, better align business practices and support Enterprise Project activities. The effective date is coordinated with the implementation of Workday, a cloud-based application that will serve as a single system for the university’s finance, HR and payroll information.

The following policies were approved on Monday, July 13, 2020, to go into effect Sunday, January 3, 2021. Over the past year, each policy revision went through a university-wide feedback period and was shared through the policy review process. Additional HR policies being revised in connection with the Enterprise Project will be shared later this summer.

A full list of the policies being revised is available on the Office of University Compliance and Integrity’s University Policies website.

Scheduling Work and Overtime, 6.10

  • Adds differential pay to the Scheduling Work and Overtime Policy, and the Standards document was updated accordingly.
  • Requires use of compensatory time within 365 days of earning it, when an employee transfers or when an employee leaves university employment.
  • Revises the time frame for payment of compensatory time that exceeds 240 hours so that payment occurs in the pay period following reaching the maximum.
  • Clarifies the expectation that employees receive approval to work overtime prior to working overtime. Employees who fail to receive approval may be subjected to corrective action.
  • Revises overtime eligibility calculation so that only time worked and holiday hours are calculated. Sick, vacation and compensatory time off are no longer part of the calculation, and references to “active pay status” were removed.
  • View the revised Scheduling Work and Overtime Policy (effective 12/20/2020)
  • View the full summary of changes of the Scheduling Work and Overtime Policy

Holidays, 6.20

Reduction in Force Classified Staff, 9.20

Reduction in Force Unclassified Staff, 9.15

Staff Severance, 2.40

Staff Employment, 4.20 (Previously named Appointments)

  • Changed title of the policy to Staff Employment.
  • Removed all “appointment” references and replaced with “position,” with the exception of “academic appointment.”
  • Discontinued use of reduced staff appointments.
  • Clarified retirement contributions for staff with concurrent faculty job. Updated policy to reflect that staff members with paid faculty positions (when the faculty position is not part of their staff position) will send all retirement contributions to STRS for the period during which they teach.
    • Supplemental compensation was used to pay employees outside of their base compensation. Because the university has eliminated supplemental compensation, it was necessary to change the way we pay and capture the additional responsibilities of staff who teach, but not in the scope of their staff job.
  • Added language that end of employment date must be established for temporary and term positions.
  • Added section regarding staff with teaching duties.
  • Established procedure for reviewing positions for employees without pay.
  • View the revised Staff Employment Policy (effective 1/3/2021)
  • View the full summary of changes of the Staff Employment Policy

Student Employment, 10.10

  • The only student employee with academic appointments will be Graduate Teaching Associates.
  • Creates enhanced and efficient reporting and tracking on academic staff and faculty.
  • Academic appointments will end when the teaching period concludes.
  • Implements a common start date (Monday at the beginning of a bi-weekly pay period with exceptions for peak hiring.)
  • Implements a termination review for inactive employees.
  • View the revised Student Employment Policy (effective 1/3/2021)
  • View the full summary of changes of the Student Employment Policy

Employee Orientation, 5.15


If you have questions, contact the Employee and Labor Relations team at hr-elr@osu.edu.

Share this page

  • Facebook logo
  • Twitter logo
  • LinkedIn logo
  • Yammer logo
  • Google+ logo
  • Reddit logo
  • RSS logo


Return to campus guidance

HR guidance about planning for the return of employees to campus was shared with faculty, staff and graduate student employees across the university to establish work expectations as we reactivate our campuses. Safe and Healthy Buckeyes also provides guidance on protocols and preparation.

New Time and Attendance Standards

Human Resources has outlined time and attendance guidance for university employees. The guidance provides expectations for documenting: time worked, meal periods, paid breaks, start times and tardiness, unplanned absences, approving time worked and accountability.

Career Roadmap resuming development with 2022 launch timeline

Following the pause for Workday implementation, Career Roadmap is resuming activity with a new launch date in early 2022. When launched, Ohio State’s Career Roadmap will be a new approach for hiring, compensating and developing staff.

What you need to know about fraudulent unemployment claims

In the past year, the number of fraudulent unemployment claims filed in the United States has dramatically increased. This is not an issue that is unique to the state of Ohio. However, Ohio State employees need to be aware of the threat and know how to access the resources available.

Revised Paid Leave Policy expands parental time off eligibility, including other changes

A revised Human Resources Paid Leave Policy, 6.27, will go into effect January 3, 2021, and expand parental leave eligibility, amongst other revisions. The policy will also be renamed “Paid Time Off.”


Juneteenth Observance Friday, June 18, 2021

Juneteenth will be recognized as a university holiday. The Juneteenth holiday is to be staffed like other holidays with the staffing necessary for critical operations.

Distinguished Diversity Enhancement Award recipients recognized for their positive influence and action

Five remarkable recipients have been selected to receive Distinguished Diversity Enhancement Awards for their significant commitment to enhancing Ohio State’s diversity and inclusion efforts.

2021 Distinguished Staff Awards recognize exceptional Ohio State employees’ accomplishments

The Distinguished Staff Awards, the university’s highest staff recognition, annually honors individuals for their exceptional leadership, accomplishments and service to The Ohio State University. Congratulations to the 13 recipients recognized for their outstanding work in advancing the university’s mission.

Ohio State voted ColumBEST top employer

For the eighth consecutive year, The Ohio State University was named the (614) Magazine ColumBEST Top Employer. The special edition of the local Columbus magazine recognizes the very best our city has to offer.

Most Promising Places to Work in Student Affairs 2021

For the seventh year in a row, Ohio State’s Office of Student Life has been named one of the Most Promising Places to Work in Student Affairs by ACPA-College Student Educators International and Diverse: Issues in Higher Education.
News Home