2017/02/20 – HR Service Delivery transitions to Workday Enterprise Project - Human Resources at Ohio State

HR Service Delivery transitions to Workday Enterprise Project

On February 17, Provost Bruce McPheron and Geoff Chatas, Chief Financial Officer, announced the enterprise-wide project to implement Workday, which will replace Ohio State’s current financial, student and human resources management systems, including PeopleSoft, over the next five years.

The HR Senior Leadership team fully supports this broad approach, which will enhance the university’s collective ability to streamline operations, reduce costs and transform the way we do business. Associate Vice President Joanne McGoldrick represents HR at the executive level on the Workday project team.

The enterprise-wide Workday implementation will have direct implications on HR Service Delivery, the multiyear effort to improve the ease, consistency and effectiveness of HR at Ohio State. In short, many HR Service Delivery projects will transition to the Workday implementation, while others will continue as planned or be placed on hold.

The HR Senior Leadership team is greatly appreciative of the many talented staff and faculty who participated in HR Service Delivery through feedback sessions, project teams and the advisory group. Your work has been and will continue to be valued. You helped provide a head start for Workday by establishing new programs and best practices that will be of value to the entire HR community. For that, the HR Senior Leadership team is sincerely grateful.

The Office of Human Resources will continue to tap into your expertise as we develop standard business processes that position the university for success.

Details on HR Service Delivery successes and next steps are provided below. Moving forward, HR Service Delivery leaders will collaborate with the Workday team to meet our shared ease, consistency and effectiveness goals.

Please direct questions about the HR Service Delivery transition to Gina Thorpe, Business Analyst and Project Manager, at Thorpe.45@osu.edu.

Standardize Service Center Operations

  • HR Service Delivery Successes: A collaborative team created consistent Service Center processes for onboarding and offboarding Ohio State employees.
  • Transition Plan: Business process design for the entire HR spectrum—including Service Centers—will be a central component to the Workday implementation. This work stream will fully transition to the Workday enterprise project. Efforts to improve the ASSIST pages and HR information system training will continue as planned.

Preboarding and Onboarding

  • HR Service Delivery Successes: The project team created a New Hire Survey, which has collected nearly 1,200 responses about new employees’ earliest Ohio State experiences. We also identified and communicated the optimal process for obtaining new employees’ parking passes.
  • Transition Plan: Several preboarding and onboarding projects will transition to the Workday implementation, as part of HR business process design. The New Hire Survey will continue, but plans for a university-wide New Employee Orientation are on hold until further notice. Checklists for new employees and managers will be implemented to support consistent onboarding practices during the Workday transition.

Data Management and Governance

  • HR Service Delivery Successes: Project teams made tremendous strides in improving HR data management and governance, including standardized hiring forms in DocuSign, implementation of electronic personnel records for employees, a staff transition dashboard for HR professionals and a comprehensive HR technology roadmap.
  • Transition Plan: The effort to improve position data quality in PeopleSoft will continue as part of a comprehensive review of data quality for the Workday implementation. The opportunity for a case management tool to complement the HR information system will be analyzed as part of the Workday enterprise project. The electronic personnel records project will continue as planned.

Share this page

  • Facebook logo
  • Twitter logo
  • LinkedIn logo
  • Yammer logo
  • Google+ logo
  • Reddit logo
  • RSS logo
Search

HR FOCUS

Basso joins Ohio State, shares her leadership principles and expectations

Off to a fast start, Susan McGarry Basso is actively engaging with university leaders, governance groups and the broad HR community as part of a robust onboarding plan.

Self-Disclosure of Criminal Convictions Policy edits

The policy has been edited to better align with the Activities and Programs with Minor Participants Policy.

Flexible Work Policy edited to incorporate information about taking classes

Flexible Work Policy 6.12 outlines all types of flexible work arrangements and the process for establishing a flexible work schedule.

Make a difference through Bucks for Charity

Give back to the central Ohio community by donating to one or more local nonprofit organizations through the Bucks for Charity. Imagine the difference we can make together in our community. The more Bucks the better!

Open Enrollment scheduled for November 1-14, 2017

Open Enrollment for 2018 benefits will be available November 1-14, 2017. As a result of proactive plan management and positive health improvement for plan members, there are limited plan changes for 2018.

RECENT ARTICLES

Open Enrollment information: myBenefitsMentor coming in the mail and online

Faculty and staff eligible for Ohio State medical benefits have access to myBenefitsMentor, a tool that models projected medical and pharmacy expenses based on anticipated health care needs for 2018.

Ohio State’s wellness culture motivates staff member

Doug Marshall has consistently grown healthier and stronger through a combination of healthy choices sparked by Your Plan for Health (YP4H) and Ohio State’s overall commitment to a culture of wellness.

Hit the Road with the Buckeyes

Get active with Your Plan for Health and “walk” the distance to Ohio State’s away Big Ten football games. Join or start a team, track your steps through November 19 and earn Your Plan for Health points.

Birth and Adoption Benefits

Ohio State offers an array of benefits, services and programs to help welcome a new baby to your family. Review important deadlines and requirements if you want benefits coverage for your child.

Capers and Davis named Outstanding Diversity Champions by Columbus Business First

In recognition of their remarkable diversity and inclusion work, Columbus Business First has honored Quinn Capers IV, MD, and Tamara Davis, PhD, MSSW, with 2017 Diversity in Business Awards.

News Home