2016/10/28 – Gaining efficiencies from recent move to electronic hiring forms and personnel records - Human Resources at Ohio State

Gaining efficiencies from recent move to electronic hiring forms and personnel records

With the implementation of electronic hiring forms and personnel records for campus faculty, staff and student employees, human resources processes at The Ohio State University are becoming more efficient and effective.

On October 3, 2016, Ohio State released standardized electronic hiring paperwork in DocuSign for new employees. This fully digital and automated process reduces the time required to complete the hiring process, reduces data security risks by eliminating manual transfers of hiring paperwork and increases the consistency of HR processes across the university.

Additional benefits of this new process include:

  • new employees receive consistent materials from Ohio State starting with their earliest interactions with the university;
  • significant time savings for HR and Service Center staff in creating and printing materials; and
  • increased consistency and compliance with university records retention.

Detailed information on the electronic hiring forms for HR professionals is located on ASSIST.

The implementation of electronic hiring forms also marks the start of electronic personnel records for Ohio State employees. In addition to estimated cost savings in reduced paper file printing and storage, electronic personnel files improve the ease of transferring employee records within the university and reduce the need for employees to complete duplicate paperwork when they transfer.

Both efforts are results of the HR Service Delivery initiative, which is a multiyear effort to improve the ease, consistency and effectiveness of HR at Ohio State.

Questions? Contact Gina Thorpe, Business Analyst and Project Manager, at thorpe.45@osu.edu.

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