Guidelines for the Onboarding Partner - Human Resources at Ohio State

Manager Guide to Onboarding New Employees

for managers of staff employees

Guidelines for the Onboarding Partner

Onboarding Partner Suggestions and Tips

As an onboarding partner for a new employee, you play an integral part in helping the new employee successfully acclimate to Ohio State. Here are some suggestions to help you in this vital role.

Before the Employee’s First Day

  • Meet with the hiring manager to clearly define your role and schedule a date to have lunch with the employee during their first week.
  • If appropriate, call or email the employee. (Get contact information from the hiring manager.)
  • Learn about the employee. Get their resume or background from the hiring manager.
  • Learn about the new employee’s role. Read through the job description and ask about expectations.

On the Employee’s First Day

  • Stop by the employee’s office to introduce yourself or reach out, if possible. Confirm plans to meet with the employee later that week. Give them your business card (or contact information).
  • Ask how orientation went and if they have any questions about what they heard.

During the First Week

  • Meet the employee for a lunch or break in person or virtually. Share information about yourself – how long you’ve been at Ohio State; what it was like when you first started; your role, interests, and hobbies. Learn about the employee’s background and interests.
  • Show the employee around the working area and make introductions.
  • Take a walking tour across campus.
  • Share fun places to visit, eat or things to do in the area.

During the Following Months

  • Plan ahead by scheduling meetings for the next several months. Meet at a time that’s convenient for both of you.
  • Check in with the employee in between regularly scheduled meetings to see how things are going and if they have any questions.
  • Continue introducing the employee to others.
  • Invite employee to relevant business or social events.

Helpful Tips

  • Don’t worry about being perceived as the “expert” or think you need to have all the answers. Your experience at Ohio State is what is most important to the employee.
  • In some situations, listening is more valuable than giving advice. Ask questions like “What do you need?” or “How can I help?”
  • We all have a preferred communication style. Talk about each other’s preferences, as the new employee may have a different style from yours.
  • Recognize that it takes time to develop a relationship. Stay open minded and avoid being judgmental.
  • Be patient, positive and supportive. Don’t try or expect to cover everything in a short period of time.
  • Maintain confidentiality.
  • Have fun!

Read “Developing an Onboarding Partner Relationship” earlier in this guide for more information on your role.

Additional Resources