Before You Start - Human Resources at Ohio State

New Employee Onboarding

A guide for new employees

Before You Start

Congratulations on accepting your new opportunity at Ohio State!

  • Review the Benefits Overview for new hires.
  • Expect to be contacted by your manager or human resources professional to:
    • Confirm your start date and time, where and to whom to report on the first day; get information on what to bring the first day, parking and dress code.
    • Discuss your technology needs and requirements.
    • Confirm name for business cards, if appropriate.
    • Identify any activities that may need to occur prior to your first day (e.g. obtain employee id).
  • Watch videos about the robust package of total rewards that are a part of working at Ohio State, including health and retirement benefits that require active enrollment within a certain time frame.
  • Explore the CampusParc website for details on how to obtain your parking pass.
  • Set up your Ohio State digital identity, including email address and BuckeyePass authentication after receiving confirmation that you are established in the HR System. By establishing your digital identity, you will have access to your Workday inbox, OSU Compass and other university websites.
  • Go to your Onboarding Portal in Workday to see what onboarding items have been assigned to you.
  • In your Form I-9 Employment verification, complete section one after receiving an offer and before you begin employment.
  • Schedule your in-person verification to complete section two. Within the first three days, all new employees are required to go to the Office of Human Resources (1590 N. High St.) to complete their I-9 employment verification.
  • Ohio State requires every student, faculty and staff member to be compliant with Ohio State’s COVID-19 vaccine requirement.
    • By the start of employment, all newly hired employees must receive at least the first dose of a two-dose series or a single dose of a one-dose series COVID-19 vaccination. Individuals who choose a two-dose series vaccination must receive the second dose within 45 days of their start date.
    • Proof of vaccination is required at time of hire. As soon as the new employee has access to their Ohio State email, they must submit their vaccination record through the Employee Health Record
    • Candidates may request a medical or religious exemption from the vaccination requirement. Campus employees may also request an exemption for personal reasons. Ohio State Wexner Medical Center, College of Medicine or OSUP Employees are not eligible for personal exemptions. All exemptions are subject to Ohio State’s approval and subject to change, including revocation, due to legal and regulatory requirements.
    • To request a religious or personal exemption prior to their hire date, candidates should email HR-VaccineExemption@osu.edu. To request a medical exemption, prior to their hire date, candidates should email employeehealthcovid@osumc.edu. More information is available at https://safeandhealthy.osu.edu/covid-19-vaccine-requirement
    • Employees who have not completed their initial vaccine series (which is 14 days after a final dose) or have not submitted their vaccination information have to follow specific compliance measures, including completing an eLearning in BuckeyeLearn and following safe and healthy behaviors.