Before You Start - Human Resources at Ohio State
New Employee Onboarding
A guide for new employees
Before You Start
Congratulations on accepting your new opportunity at Ohio State!
- Review the Benefits Overview for new hires.
- Expect to be contacted by your manager or human resources professional to:
- Confirm your start date and time, where and to whom to report on the first day; get information on what to bring the first day, parking and dress code.
- Discuss your technology needs and requirements.
- Confirm name for business cards, if appropriate.
- Identify any activities that may need to occur prior to your first day (e.g. obtain employee id).
- Watch videos about the robust package of total rewards that are a part of working at Ohio State, including health and retirement benefits that require active enrollment within a certain time frame.
- Explore the CampusParc website for details on how to obtain your parking pass.
- Set up your Ohio State digital identity, including email address and BuckeyePass authentication after receiving confirmation that you are established in the HR System. By establishing your digital identity, you will have access to your Workday inbox, OSU Compass and other university websites.
- Go to your Onboarding Portal in Workday to see what onboarding items have been assigned to you.
- In your Form I-9 Employment verification, complete section one after receiving an offer and before you begin employment.
- Schedule your in-person verification to complete section two. Within the first three days, all new employees are required to go to the Office of Human Resources (1590 N. High St.) to complete their I-9 employment verification.
- Ohio State does not require COVID-19 vaccination for students, faculty and staff, with the exception of those who are subject to Centers for Medicare and Medicaid Services (CMS) or other professional requirements. All campus community members are strongly encouraged to stay up to date on vaccinations as recommended by the Centers for Disease Control and Prevention.
- The vaccination requirement applies to eligible staff working at almost all CMS-certified facilities that participate in the Medicare and Medicaid programs, regardless of clinical responsibility or patient contact. The requirement includes all current staff as well as any new staff who provide any care, treatment, or other services for the facility and/or its patients. This includes facility employees, licensed practitioners, students, trainees, and volunteers. Additionally, this also includes individuals who provide care, treatment, or other services for the facility and/or its patients under contract or other arrangements. Proof of vaccination is required at time of hire. As soon as the new employee has access to their Ohio State email, they must submit their vaccination record through the Employee Health Record system.
- Candidates may request a medical or religious exemption from the vaccination requirement. Campus employees may also request an exemption for personal reasons. Ohio State Wexner Medical Center, College of Medicine or OSUP Employees are not eligible for personal exemptions. All exemptions are subject to Ohio State’s approval and subject to change, including revocation, due to legal and regulatory requirements. To request a religious or personal exemption prior to their hire date, candidates should email HR-VaccineExemption@osu.edu. To request a medical exemption, prior to their hire date, candidates should email firstname.lastname@example.org.