Leaving Ohio State

The following information will help you manage the transition when you leave the university. If you are retiring from Ohio State or one of the state retirement systems, please see Preparing to Retire.

To ensure timely processing of your final paycheck employees should complete the “Submit a Resignation” process in Workday as early as possible prior to their intended date of resignation. Please see Submit a Resignation in Workday in the Administrative Resources Center for details.

Benefits

Email Access

Faculty/staff who resign or are terminated will have their email account access and email forwarding discontinued immediately. Please notify your important contacts of your alternate email address and save or forward any essential emails before your last day of employment.

Requests for copies of emails from your university email must be made via a public records request. Please refer to the public records request policy for additional information.

Parking

If you have a payroll deducted parking permit, please contact CampusParc to stop your payroll deduction for parking. You can find additional information on the CampusParc website.

Payslip and W-2

Voluntary terminated employees have access to Workday for 60 days after their last day of employment. During this time you will be able to make changes to personal information, view payslips and access W-2s. Please save all past payslips and W-2s. After 60 days you will no longer have access to Workday.

Terminated employees do not have access to an electronic W-2. A paper W-2 will be sent to all terminated employees. Ohio State issues W-2s for the calendar year by January 31 of the following year. To ensure the W-2 is mailed to the correct address, terminated employees should update their personal information before mid-December by contacting HR Connection at (614) 247-myHR(6947) or HRConnection@osu.edu. When making a request for W-2s or payslips, please provide:

  • Full name
  • Employee ID#, lastname.#, or medical center ID#
  • Address at time of employment
  • Current address

Unemployment Compensation Resources

Unemployment compensation is wage replacement for individuals who have lost a job, are temporarily furloughed, or are partially unemployed due to lack of work. The Ohio Department of Job and Family Services (ODJFS) determines your eligibility for benefits.

You should apply as soon as you become unemployed. Usually, individuals file during the first calendar week after losing a job. Weekly benefits are not paid retroactively (the sooner you file, the sooner you may be eligible for benefits). You may use the tools for Ohio State employees below to help estimate your unemployment application and weekly claim filing timeline, or your wages for partially worked weeks.

If you have a disability and experience difficulty accessing the Unemployment Assistance Application, please call the Accessibility Helpline at 614-292-5000.

Applying online is the quickest way to start receiving unemployment benefits. To apply online, go to unemployment.ohio.gov. A step-by-step guide to applying online is also available. If you don’t have access to a computer, you can apply by phone by calling 877-644-6562. Call center hours have been extended to Monday through Friday 7 a.m. to 7 p.m., Saturdays 9 a.m. to 5 p.m., and Sundays 9 a.m. to 1 p.m. Please remember that The Ohio State University does not have any oversight of this process and cannot submit your application for you.

Visit ODJFS’ Helpful Resources and Frequently Asked Questions to find out what information you need to apply, or get answers to other questions you may have. A guide to filing your continued weekly claims related to COVID-19 is also available.

Severance

The university provides a staff severance program. This program is for eligible staff who are terminated during a reduction in force. For those eligible for severance, the pay is based upon continuous service and is issued in one lump sum payment. For more information, refer to the Staff Severance Program Policy, 2.40 and Staff Severance Program Frequently Asked Questions.