Death of an Employee and Survivorship - Human Resources at Ohio State

Death of an Employee and Survivorship

When a loved one passes away, we understand that this is a difficult time for surviving family members. Ohio State provides benefits and services to the surviving family members of deceased employees. We hope this information helps you and your family with peace of mind about handling these details in the future.

If you are the family member of an Ohio State employee who recently passed away, please contact the Office of Human Resources Customer Service Center as soon as possible to report the death and to get information about release of final pay, options for continuing benefits and to apply for any available death benefits.

In order for the university to release wages and earnings due the deceased employee, documentation from probate court is required. Contact the Office of Human Resources for additional information.

An employee’s benefits coverage ends on the date of death. Any surviving dependents enrolled in medical, dental or vision benefits at the time of the employee’s death are automatically enrolled in COBRA coverage. The COBRA coverage is paid by the university for two months following the date of the covered employee’s death.

Following these two months of free COBRA coverage, the surviving dependents have several options for coverage, including:

OPTION 1
The surviving dependents may begin paying the COBRA premiums in the third month and continue coverage, as eligible, for up to 36 months following the employee’s death.

OPTION 2
Coverage through a surviving dependent’s employer or school.

OPTION 3
Coverage through the Ohio Public Employees Retirement System (OPERS) or State Teachers Retirement System of Ohio (STRS), depending on eligibility. Contact the appropriate retirement system to obtain specific information and eligibility for health care coverage as a surviving spouse and/or dependent.

OPTION 4
Medical insurance coverage through healthcare.gov.

The Office of Human Resources Customer Service Center can assist beneficiaries in applying for eligible life insurance payments.

Life Insurance Continuation for Existing Dependent Coverage
If you are enrolled in Dependent Group Term Life Insurance or Voluntary Group Term Life Insurance, your dependents may be able to convert to a policy of individual insurance with Minnesota Life following your death. Premiums may be higher than those paid by active employees. To convert the coverage, your dependents have 31 days from your last day of coverage to complete the application and make the first payment.

If you have questions about your options for continuing your group term life insurance coverage, or would like to request continuation forms, please contact Minnesota Life at (866) 293-6047.

Post-Retirement Life Insurance
If you are enrolled in Ohio State’s post-retirement Group Term Life Insurance (GTLI) at the time of your death, your beneficiaries may contact the Office of Human Resources for assistance with the life insurance claim.

If you were previously enrolled in post-retirement GTLI and age 70 or over at the time of your death, or if you were eligible for post-retirement GTLI but did not enroll in coverage, your beneficiaries may be eligible for a post-retirement life insurance benefits. Contact the Office of Human Resources for assistance.

Some retirement plans may allow a payment to beneficiary(-ies) at the time of death. Contact your retirement providers to ensure your beneficiary information is up to date and to review payment options.

This benefit helps your dependents in the event of your death or terminal illness. If eligible, the benefit is paid in a lump sum and equals your gross monthly disability payment multiplied by three. For more information about the survivor benefit contact Unum at (866) 245-3013.

Tuition Assistance is available to the eligible dependents if the deceased had 10 years or more of continuous Ohio State service in at least a 50% FTE regular appointment at the time of death. Enrollment must occur within five years of the date of death. For more information, including eligibility requirements, see Dependent Tuition Assistance.

If the employee purchased a parking pass, it should be returned to CampusParc. Until the permit is returned, it will be considered active and a fee will be charged.

The death of a loved one can be stressful in many ways. The Employee Assistance Program offers free, confidential, professional counseling and referral services to help you and your family with any issues that may arise due to the death of your family member.