Death of a Dependent
When a family member passes away, we understand that this is a difficult time for the employee and their family. Below is information we hope is useful in the event of a dependent’s death.
If your dependent was enrolled in one of the university’s benefit plans, please contact HR Connection as soon as possible to report the death and to get information about terminating the benefits and applying for any available death benefits. Benefit enrollment changes must be made within 30 days of the death.
Related Information
Within 30 days of your dependent’s death, benefits elections can be updated in Workday. An obituary or a copy of the death certificate is required to terminate your dependent’s enrollment. For step-by-step instructions on how to elect or change benefits in Workday, review the Selecting and Managing Benefit Elections job aid in the Administrative Resource Center. If you are unable to update your elections in Workday, please submit the Health Election Form along with the required documentation.
You may change your Flexible Spending Account enrollment in Workday or by submitting a FSA Election Form.
You may makes changes or cancel Voluntary Group Term Life Insurance (VGTLI) in Workday or by completing the Voluntary Group Life Insurance Form. Please note that enrollment and deductions for premiums from your pay will continue until new elections or waivers are submitted.
To review your life insurance beneficiaries
- Login to Workday.
- Hover over Personal Icon in menu sidebar on the left of the Workday homepage.
- Click Benefits and Pay Hub.
- Click the Benefits drop down and select Beneficiaries.
To add or change your beneficiaries please see the Managing Beneficiaries Job Aid Alternately, you can complete a Beneficiary Designation Form to update your beneficiaries.
If you purchased Voluntary Group Term Life Insurance for your dependent, a claim must be filed in order to receive the benefit. Please contact HR Connection for assistance with this process.
Short-term disability (STD) coverage, if elected and with an approved claim, provides income replacement after 30 calendar days up to 90 calendar days, before you become eligible for long-term disability. In the event of the death of a spouse, you may enroll in STD without evidence of insurability.
The death of a loved one can be stressful in many ways. The Employee Assistance Program offers free, confidential, professional counseling and referral services to help you and your family with any issues that may arise due to the death of your family member, visit Employee Assistance Program or call (800) 678-6265
You may want to review your federal and state tax withholdings and make any necessary adjustments. To make changes to your current tax withholdings, visit Workday.
Your total rewards package includes leaves of absence for multiple purposes. For information about the types of extended paid and unpaid leaves of absence for eligible employees visit Leaves of Absence.