Death of a Dependent - Human Resources at Ohio State

Death of a Dependent

When a family member passes away, we understand that this is a difficult time for the employee and their family. Below is information we hope is useful in the event of a dependent’s death.

If your dependent was enrolled in one of the university’s benefit plans, please contact the Office of Human Resources Customer Service Center as soon as possible to report the death and to get information about terminating the benefits and applying for any available death benefits.  Benefit enrollment changes must be made within 31 days of the death.

Within 31 days of your dependent’s death, please submit the Health Election Form along with an obituary or copy of death certificate to terminate your dependent’s enrollment.

To change your Flexible Spending Account (FSA) enrollment, complete and submit an FSA Election Form.

To cancel Dependent Group Life Insurance (DGLI), complete the Dependent Group Life Insurance Form. To change or cancel Voluntary Group Term Life Insurance (VGTLI),  complete the Voluntary Group Life Insurance Form. Please note that enrollment and deductions for premiums from your pay will continue until new elections or waivers are submitted.

If you purchased Voluntary Group Term Life Insurance or Dependent Group Life Insurance for your dependent, a claim must be filed in order to receive the benefit. Please contact the Office of Human Resources Customer Service Center for assistance with this process.

Short-term disability (STD) coverage, if elected and with an approved claim, provides income replacement after 30 calendar days up to 90 calendar days, before you become eligible for long-term disability. In the event of the death of a spouse, you may enroll in STD without evidence of insurability.

The death of a loved one can be stressful in many ways. The Employee Assistance Program offers free, confidential, professional counseling and referral services to help you and your family with any issues that may arise due to the death of your family member, visit Employee Assistance Program or call (800) 678-6265

You may want to review your federal and state tax withholdings and make any necessary adjustments. To make changes to your current tax withholdings, visit Employee Self Service.

Your total rewards package includes leaves of absence for multiple purposes. For information about the types of extended paid and unpaid leaves of absence for eligible employees visit Leaves of Absence.