Position Mapping - Human Resources at Ohio State

Position Mapping

Position mapping is the opportunity for managers and staff, unit HR partners and senior leaders to review and confirm where current roles fit in Career Roadmap. Approximately 30,000 positions will be mapped to the career framework.

This process will take approximately 24 months with pauses for the COVID-19 state of emergency and the extension of Workday implementation. Position mapping incorporates active dialogue between stakeholders and HR Compensation. The extended time frame, which started July 2019, is engaging as many stakeholders as possible in order to ensure fairness and consistency in the process and build confidence in the outcome. Refinements to the job catalog will occur as the process goes through multiple phases of review.

The “Mapping and Me” interactive tool below allows you to see your role in position mapping based on the criteria you select.

Primary Tools - Updates coming soon

Ohio State Job Catalog and Job Code Table

Includes function and subfunction descriptions, career bands and career levels for Career Roadmap in-scope jobs. The file is available in both Excel and PDF formats. Updated October 6, 2020.

Career Level and Band Guides

The Career Level and Band Guide provides the framework for consistent business discussions in determining career band and level for jobs across the institution. They also support talent discussions between managers and employees.

Mapping Web Tool

The Position Mapping Web Tool is a web-based application for reviewing how current positions are mapped to the new framework. Access to the tool rotates as each stakeholder group has the opportunity to review. This web tool is a data-collection mechanism and not part of the main HR employee data system. The content of the tool will continue to be updated as each stakeholder group reviews.

Supervisor Support

Info Sheet for Supervisors

This info sheet provides details that supervisors can use when answering questions from their direct reports about mapping positions to the new framework.

Position Assessment Form

The optional Career Roadmap Position Assessment form is used to gather and document information to evaluate positions in a consistent and objective manner. A completed form will aid in mapping validation and facilitate conversations between managers and their direct reports.

Recorded Learning Session for Supervisors


Also see the October Recorded Session

Other Helpful Tools

Career Roadmap Fundamentals eLearning

In this 20-minute introduction, users will learn the Career Roadmap fundamentals. The course introduces concepts and definitions that will be helpful for managers and the Human Resource community to understand prior to reviewing and confirming mapped positions.

Position Mapping Guide

The Position Mapping Guide provides step-by-step guidance on the validation process and clarity on where to look for certain jobs in the job catalog, e.g., Look for “red coats” in customer service.


The infographic below is available to share and display to help people learn more about position mapping.

Position Mapping Infographic
Download a printable PDF version