Payroll Advance
Ohio State is committed to implementing Career Roadmap in compliance with Fair Labor Standards Act (FLSA) regulations and in support of the university community. Some individuals will transition from exempt to nonexempt status under the FLSA at Career Roadmap implementation. As a result, they will be eligible to earn overtime pay when more than 40 hours are worked in a workweek, and they will change from monthly to biweekly pay periods.
A one-time pay advance will be available to help bridge a potential pay gap. Here is why the gap exists:
- Your final full monthly paycheck will cover October 1-31, 2022, and it will be paid on October 31, 2022.
- You will receive a partial monthly paycheck covering November 1-5, 2022, and it will be paid on November 30, 2022.
- For biweekly pay, there is a two-week lag between hours worked and receipt of pay. Your first biweekly paycheck covering work hours from November 6-19, 2022, will be paid on December 2, 2022.
The university is offering a one-time pay advance with paychecks dated December 2, 2022, to help bridge the gap from monthly to biweekly pay. The pay advance amount is equal to two weeks of your base pay. See below for an example.
Individuals must opt in by November 4, 2022, to participate in the pay advance.
Eligibility and Terms
Eligibility for the pay advance is for those who:
- Are an active employee as of September 16, 2022, and
- Transition from exempt to nonexempt as a result of Career Roadmap implementation.
Those who opt in will repay the advance over six months through deductions from 13 biweekly paychecks. The university will not charge interest or other fees related to this advance if you pay back the advance on time.
If you are eligible, you will receive a notification in DocuSign (see sample of pay advance letter for those eligible) in mid-October with a link to the Payroll Advance agreement. If you sign up, the Payroll Advance would be added to your first biweekly pay dated December 2, 2022.
The advance will not be taxed, and the university is providing this offer at no cost to affected employees. Additional terms will be provided directly to those who are eligible for the pay advance. Signing the form in DocuSign indicates your acknowledgement of the terms.
Examples of Pay Advance Impacts
Gross pay is the total amount of your paycheck before any deductions. Here is an example of how the gap might impact your gross pay and how the pay advance would help.
| Paycheck Details | 10/31/22 Paycheck | 11/30/22 Paycheck | 12/31/22 Paycheck | Totals |
|---|---|---|---|---|
| Pay Period | 10/1 – 10/31 | 11/1 – 11/30 | 12/1 – 12/31 | |
| Gross Pay | $3,000 | $3,000 | $3,000 | $9,000 |
| Total Gross Pay | $3,000 | $3,000 | $3,000 | $9,000 |
| Paycheck Details | 10/31/22 Paycheck | 11/30/22 Paycheck | 12/2/22 Paycheck | 12/16/22 Paycheck | 12/30/22 Paycheck | Totals |
|---|---|---|---|---|---|---|
| Pay Period | 10/1 – 10/31 | 11/1 – 11/5 | 11/6 – 11/19 | 11/20 – 12/3 | 12/4 – 12/17 | |
| Gross Pay | $3,000.00 | $545.45 | $1384.80 | $1384.80 | $1384.80 | $7,699.85 |
| Total Gross Pay | $3,000.00 | $545.45 | $1384.80 | $1384.80 | $1384.80 | $7,699.85 |
| Paycheck Details | 10/31/22 Paycheck | 11/30/22 Paycheck | 12/2/22 Paycheck | 12/16/22 Paycheck | 12/30/22 Paycheck | Totals |
|---|---|---|---|---|---|---|
| Pay Period | 10/1 – 10/31 | 11/1 – 11/5 | 11/6 – 11/19 | 11/20 – 12/3 | 12/4 – 12/17 | |
| Pay Advance | $0 | $0 | $1,384.80 | $0 | $0 | $1,384.80 |
| Gross Pay | $3,000.00 | $545.45 | $1384.80 | $1384.80 | $1384.80 | $7,699.85 |
| Total Gross Pay | $3,000.00 | $545.45 | $2,769.60 | $1384.80 | $1384.80 | $9,084.65 |
| Pay Advance Repayment | $0 | $0 | $0 | -$106.52 | -$106.52 | -$213.04* |
| In this example the $106.52 Pay Advance repayment deduction will be withheld from a total of 13 paychecks beginning Dec. 16, 2022. | ||||||
Questions
For questions about the pay advance, contact your manager, HR business partner or HRCompensation@osu.edu.
