Workers’ Compensation - Human Resources at Ohio State

Workers' Compensation

Workers’ compensation provides coverage for medical expenses and compensation for loss of pay resulting from absences due to work-related injuries or illnesses.

You are eligible for workers’ compensation on day one of your employment with Ohio State.

Ohio State has a self-insured workers’ compensation program. CareWorks Consultants Inc. maintains all of Ohio State’s workers’ compensation files. To request a copy of your file, you may contact CareWorks Consultants Inc. at (888) 647-3815 or fax your request to (614) 495-5161.

Workers’ compensation benefits are paid at approximately 72% of your regular base pay for the first 12 weeks and calculated as an average of the last six weeks prior to your date of injury. Compensation benefits past the first 12 weeks are paid at 66 2/3% of your regular base pay and calculated as an average of the last 52 weeks prior to your date of injury.

Workers’ compensation benefits are non-taxable income. The university pays 100% of the premiums, so there is no direct contribution by you.

In the event of a work-related injury, please see one of the below medical providers and follow these important steps:

  1. Report the accident immediately to your supervisor.
  2. Complete the Employee Accident Report.
  3. Select a medical provider below for immediate care. For additional providers, call CareWorks Consultants Inc. at (888) 647-3815, from 8 a.m. to 5 p.m.
  4. Inform your treating physician that medical bills should be sent to:

    CareWorks Consultants Inc.
    P .O. Box 8101
    Dublin, Ohio 43218-2808
    Fax: (614) 495-5161

  5. Notify your supervisor if you are going to be off work and follow normal department call-off procedures.
  6. If you will be off work more than three days and/or have multiple medical appointments, contact your department’s Leave Administrator. Approved Family and Medical Leave will run concurrent with your lost work days associated with your work related incident.

For serious injuries that need emergency medical attention, seek emergency treatment at Ohio State’s Wexner Medical Center Emergency Department or University Hospital East Emergency Department. To determine whether medical treatment is necessary or where to seek medical treatment, contact the 24/7 Nurseline anytime at (800) 678-6269.

Columbus campus employees should seek treatment for work-related injuries and/or illnesses at one of the following locations. Regional campus employees should seek treatment at a local health provider.

For after-hours care:

  • Martha Morehouse Medical Plaza
    2050 Kenny Rd.
    2nd Floor, Suite OPAC 2250, Pavilion
    Columbus, OH 43212
    (614) 685-3357
    Mon–Fri, 5–11 p.m. | Sat–Sun, 10 a.m. to 6 p.m.
  • Ohio State After Hours Care Gahanna
    920 North Hamilton Rd., Suite 600
    Columbus, OH 43230
    (614) 685-8888
    Mon-Fri, 5-10:30 p.m. | Sat-Sun, 10 a.m. to 5:30 p.m.

A Return to Work Release Form is required in order to return to work following your medical leave. Integrated Absence Management and Vocational Services staff in the Office of Human Resources,  who assist with disability benefits and leave services, may coordinate with your physician and department to develop return-to-work and remain-at-work goals and expectations. This may include the identification of temporary transitional work placements in accordance with the Transitional Work Policy based on your skills, restrictions and departmental needs.

It’s important for you to be familiar with Ohio State’s leave policies. If you are unable to return to work, please review these policies, including the Family and Medical Leave Policy and Unpaid Leave Policy. Classified Civil Service (CCS) employees should also review Rules for CCS Chapter 73: Leave Policies related to unpaid leaves and disability separation. Additional information is also available at CCS Disability Separation.

Integrated Absence Management and Vocational Services staff in the Office of Human Resources, who coordinate disability benefits and leave services, can assist you with referrals to other benefits and resources that you may be eligible to receive, including, but not limited to, OPERS disability retirementSTRS disability retirement and Social Security benefits.

The Ohio State University has secured out-of-state workers’ compensation coverage with The Hartford for university employees who permanently reside and work in a state other than Ohio.*  This policy will allow you to seek medical treatment with providers in the state in which you reside.

The Hartford – Online Workers’ Compensation Claim Reporting Made Easy
Using The Hartford’s online form allows you to take your time and collect all of the necessary details needed to file a complete claim report.

What information do I need to report the claim?

  • Policyholder information
  • Your knowledge of how the accident occurred.
  • The entry screens will prompt you for the rest of the information. You only need to complete the information you know.

Policyholder/Insured Name: THE OHIO STATE UNIVERSITY
Policy Number: 54 WEC CP9734

You may also call The Hartford Claim Center at (800) 327-3636 any time (24 hours a day, 7 days a week) for assistance in filing your claim.

*The Ohio Bureau of Workers’ Compensation requires mutual agreement of both the employer and the employee for inclusion under this out-of-state policy.  A completed and signed Ohio BWC form C-112 (Employer/Employee Agreement to Select a State Other Than Ohio as the State of Exclusive Remedy for Workers’ Compensation Claims) must be on file for you prior to filing a claim.