Faculty and Staff Tuition Assistance - Human Resources at Ohio State

Faculty and Staff Tuition Assistance

The Faculty and Staff Tuition Assistance Plan pays the instructional, general and non-Ohio resident fees (up to 10 hours per term) for eligible employees who take courses at Ohio State. The benefit is available upon employment in an eligible appointment of at least 75% FTE.

This overview is a summary of the faculty and staff tuition assistance benefit. Refer to the Faculty and Staff Tuition Assistance Plan for complete information. In the event the information on this web page differs from the Plan, the Plan will govern.

Join a webinar for information about Ohio State employees’ tuition benefits. During the session, Human Resources benefits consultants will review the tuition benefits, possible taxation implications, the election deadlines and how to use Workday to elect the benefit.

Some tuition benefits are subject to taxation. See below for more information.

Timing of Your Assistance Application

To receive the full benefit for each academic term, submit your tuition assistance application by the first Friday after classes begin for that academic term. However, to avoid late fees, it is recommended that you submit your tuition assistance application five days prior to the applicable deadline. If you are on the wait list for a class, submit your tuition assistance application by the enrollment deadline to ensure credit is applied if you are accepted to the class.

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Faculty and Staff Tuition Assistance Details

To be eligible, an employee must hold a regular or term appointment of 75% FTE. There is no waiting period for new employees in an eligible appointment, however:

  • You must hold an eligible appointment on the first day of the academic term for which the benefit is applied.
  • You must continue to work in an eligible appointment throughout the entire academic term. For purposes of this Plan, the last day of an academic term is the day of the commencement ceremony for that academic term.
  • Except as noted in the Change of Employment Status section, if your employment terminates for any reason before the last day of the applicable academic term, you will be responsible for the full tuition amount.
  • You may not receive tuition assistance benefits under any other university tuition assistance benefits while receiving tuition assistance under this Plan.
Enrollment Process Video

Prior to receiving the benefit, you must be admitted to the university through either the Admissions Office or the Office of Extended Education. You may enroll in undergraduate, graduate, or professional degree-granting programs upon meeting the university’s admission requirements. Individuals who are waitlisted for a class should complete their enrollment by the deadline specified above for the applicable term. This will allow for any eligible tuition assistance benefit to be applied to the student statement of account if moved from a waitlisted to an enrolled status. Contact Buckeye Link or Extended Education for assistance.

Tuition assistance under the Plan is provided on an academic term basis. Enrollment dates are based on Registrar’s dates for the full academic term. Eligible employees must enroll in the Plan for each academic term that assistance is requested.

It is your responsibility to confirm that you have completed your enrollment for the Faculty and Staff Tuition Assistance plan. Follow the steps above to ensure that the benefit is applied in Workday, and check your Statement of Account in Buckeyelink for the tuition credit.

To enroll in the Plan for an academic term, an eligible employee must go to Workday and follow the steps below to complete the online application during the applicable Enrollment Window (see below) for that term.

  1. Click Benefits from the home page.
  2. Under the Change section, click Benefits.
  3. Click Faculty and Staff Tuition Assistance Enrollment option from the drop down menu.
  4. Enter today’s date in the Benefit Event Date field and click Submit.
  5. A pop-up card will appear in the middle of your screen. Click Open.
  6. Click Let’s Get Started.
  7. On the Faculty and Staff Tuition Assistance Enrollment Card, click Manage.
  8. Click the Select button to enroll and click Confirm and Continue.
  9. Click the Save button and then select Review and Sign.
  10. Review the elections for accuracy and scroll down to the electronic signature section.
  11. Click the I Accept box and then select Submit.
  12. To verify you have completed the enrollment process in Workday, click Benefits in your worker profile. You should see the Faculty and Staff Tuition Assistance enrollment for the applicable semester.
  13. If you do not see the enrollment in your worker profile, check your Workday inbox, or complete the paper enrollment form below.

Eligible employees who want a paper form should complete the Faculty and Staff Tuition Assistance Application and submit during the applicable Enrollment Window (see below).

The Enrollment Schedule below indicates the enrollment window open and close dates for submitting Faculty and Staff Tuition Assistance application. These dates are based on Registrar’s dates for the full academic term. Active eligible faculty and staff may apply online by going to Workday, click on Benefits on the home page, then click Change Benefits and find Faculty and Staff Tuition Assistance Enrollment from the drop down menu. Employee must complete the application each term.

Term Enrollment Window Opens Enrollment Window Closes
Summer 2022 March 21, 2022 May 13, 2022
Autumn 2022 June 27, 2022 August 26, 2022
Spring 2023 November 21, 2022 January 13, 2023

 

The Plan pays for instructional, general, and non-Ohio resident fees for up to 10 credit hours per term not to exceed $9,640 per semester. This amount is subject to change.

The Plan does not pay for any other fees or expenses. You are responsible for the difference between the university’s approved tuition assistance benefit and the total fees associated with taking courses at Ohio State.

Course(s) must be taken for credit at Ohio State.

Faculty and staff using the benefit may join the RPAC via the student recreational sports fee. Refer to the RPAC Membership website for details.

See the plan document for more detail about plan requirements. Failure to meet any of the plan conditions will require payment by you to the Office of University Bursar for any costs associated with course enrollment.

You may incur fee adjustments (which also may be referred to as forfeiture charges) if you withdraw from courses. The Plan will pay the fee adjustment for one academic term while you are actively employed with the university. A completed One-Time-Forgiveness Benefit Application and approval from the Office of Human Resources is required. You can only use this waiver once. Fee adjustments will be your responsibility if you have already used the one-time waiver.

Employees may enroll in day and/or evening courses. Scheduled class time and course work must not interfere with the performance of job duties and responsibilities; however, supervisors/managers are encouraged to allow flexible schedules when possible.

The agreed upon schedule should be documented with the Request for Course Enrollment during Regularly Scheduled Work Hours form.

Undergraduate tuition assistance benefits are not currently subject to taxation. Graduate-level and professional-level tuition assistance benefits that do not exceed $5,250 in a calendar year are not subject to taxation.

If graduate-level or professional-level tuition assistance benefits exceed $5,250 in a calendar year, the amount in excess of $5,250 is generally subject to taxation. An email notice will be sent to employees prior to the first pay from which taxes will be withheld, stating the specific pay periods affected and the amount that will be treated as taxable income. Additional information regarding educational assistance programs in general is available in IRS Publication 970.

For the most current information on the tax treatment of tuition assistance benefits provided under this Plan, you should consult with your tax advisor.

A change in employment status during an academic term could impact your eligibility for continued tuition assistance.

You will continue to be eligible to participate for the remainder of the academic term if you retire and meet the eligibility requirements for OSU Retiree Benefits or if you incur a Reduction in Force.

In the event of any other change in employment status that impacts your eligibility, the tuition assistance benefit will cease immediately, and you will be responsible for paying the full tuition for the academic term in which such change occurs.

This is intended to be an overview. Refer to the Plan Document for complete information. In the event the information on these pages differs from the Plan Document, the Plan Document will govern.