Faculty and Staff Tuition Assistance - Human Resources at Ohio State
Faculty and Staff Tuition Assistance
Changes affect employee and dependent tuition assistance. Learn more about the changes
The Faculty and Staff Tuition Assistance Plan pays the instructional, general and non-Ohio resident fees (up to 10 hours per term) for eligible employees who take courses at Ohio State. The benefit is available upon employment in an eligible appointment of at least 75% FTE.
This overview is a summary of the faculty and staff tuition assistance benefit. Refer to the Faculty and Staff Tuition Assistance Plan for complete information. In the event the information on this web page differs from the Plan, the Plan will govern.
Some tuition benefits are subject to taxation. See below for more information.
Faculty and Staff Tuition Assistance Details
To be eligible, an employee must hold a regular or term appointment of 75% FTE. There is no waiting period for new employees in an eligible appointment, however:
- You must hold an eligible appointment on the first day of the academic term for which the benefit is applied.
- You must continue to work in an eligible appointment throughout the entire academic term. For purposes of this Plan, the last day of an academic term is the day of the commencement ceremony for that academic term.
- Except as noted in the Change of Employment Status section, if your employment terminates for any reason before the last day of the applicable academic term, you will be responsible for the full tuition amount.
- You may not receive tuition assistance benefits under any other university tuition assistance benefits while receiving tuition assistance under this Plan.
Prior to receiving the benefit, you must be admitted to the university through either the Admissions Office or the Office of Extended Education. You may enroll in undergraduate, graduate, or professional degree-granting programs upon meeting the university’s admission requirements. Individuals who are waitlisted for a class should complete their enrollment by the deadline specified above for the applicable term. This will allow for any eligible tuition assistance benefit to be applied to the student statement of account if moved from a waitlisted to an enrolled status. Contact Buckeye Link or Extended Education for assistance.
Tuition assistance under the Plan is provided on an academic term basis. Enrollment dates are based on Registrar’s dates for the full academic term. Eligible employees must enroll in the Plan for each academic term that assistance is requested.
To enroll in the Plan for an academic term, an eligible employee must go to Workday and follow the steps below to complete the online application during the applicable Enrollment Window (see below) for that term.
- Click Benefits from the home page.
- Under the Change section, click Benefits.
- Click Faculty and Staff Tuition Assistance Enrollment option from the drop down menu.
- Enter today’s date in the Benefit Event Date field, click Submit and follow remaining steps to complete enrollment.
Eligible employees who want a paper form should complete the Faculty and Staff Tuition Assistance Application and submit during the applicable Enrollment Window (see below).
The Enrollment Schedule below indicates the enrollment window open and close dates for submitting Faculty and Staff Tuition Assistance application. These dates are based on Registrar’s dates for the full academic term. Active eligible faculty and staff may apply online by going to Workday, click on Benefits on the home page, then click Change Benefits and find Faculty and Staff Tuition Assistance Enrollment from the drop down menu. Employee must complete the application each term.
|Term||Enrollment Window Opens||Enrollment Window Closes|
|Summer 2021||March 22, 2021||June 18, 2021|
|Autumn 2021||June 28, 2021||August 27, 2021|
The Plan pays for instructional, general, and non-Ohio resident fees for up to 10 credit hours per term not to exceed $9,640 per semester. This amount is subject to change.
The Plan does not pay for any other fees or expenses. You are responsible for the difference between the university’s approved tuition assistance benefit and the total fees associated with taking courses at Ohio State.
Course(s) must be taken for credit at Ohio State.
Faculty and staff using the benefit may join the RPAC via the student recreational sports fee. Refer to the RPAC Membership website for details.
See the plan document for more detail about plan requirements. Failure to meet any of the plan conditions will require payment by you to the Office of University Bursar for any costs associated with course enrollment.
You may incur fee adjustments (which also may be referred to as forfeiture charges) if you withdraw from courses. The Plan will pay the fee adjustment for one academic term while you are actively employed with the university. A completed One-Time-Forgiveness Benefit Application and approval from the Office of Human Resources is required. You can only use this waiver once. Fee adjustments will be your responsibility if you have already used the one-time waiver.
Employees may enroll in day and/or evening courses. Scheduled class time and course work must not interfere with the performance of job duties and responsibilities; however, supervisors/managers are encouraged to allow flexible schedules when possible.
The agreed upon schedule should be documented with the Request for Course Enrollment during Regularly Scheduled Work Hours form.
Undergraduate tuition assistance benefits are not currently subject to taxation. Graduate-level and professional-level tuition assistance benefits that do not exceed $5,250 in a calendar year are not subject to taxation.
If graduate-level or professional-level tuition assistance benefits exceed $5,250 in a calendar year, the amount in excess of $5,250 is generally subject to taxation. An email notice will be sent to employees prior to the first pay from which taxes will be withheld, stating the specific pay periods affected and the amount that will be treated as taxable income. Additional information regarding educational assistance programs in general is available in IRS Publication 970.
For the most current information on the tax treatment of tuition assistance benefits provided under this Plan, you should consult with your tax advisor.
A change in employment status during an academic term could impact your eligibility for continued tuition assistance.
You will continue to be eligible to participate for the remainder of the academic term if you retire and meet the eligibility requirements for OSU Retiree Benefits or if you incur a Reduction in Force.
In the event of any other change in employment status that impacts your eligibility, the tuition assistance benefit will cease immediately, and you will be responsible for paying the full tuition for the academic term in which such change occurs.
This is intended to be an overview. Refer to the Plan Document for complete information. In the event the information on these pages differs from the Plan Document, the Plan Document will govern.