Vacation and Sick Time Accrual - Human Resources at Ohio State

Vacation and Sick Time Accrual

In Workday, Ohio State employees accrue vacation and sick time on an hourly basis. Accrual rates for 2020-21 for all position classifications can be found below.

2020-21 Accrual Schedules

In Workday, biweekly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate in hours per biweekly pay period for Classified Civil Service Staff (Regular 100% Annual FTE).

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Years of Service 0 to 84 months
(0 to 7 years)
85 to 168 months
(7+ to 14 years)
169 to 288 months
(14+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0385) (.0577) (.0577) (.0577) (.0770) (.0577) (.0962)
Total Annual Time Off 120 80 120 120 120 160 120 200
Accrual per Pay Period 4.6 3.0 4.6 4.6 4.6 6.1 4.6 7.6

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, monthly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate per month in hours for full-time (100%) Classified Civil Service Staff.

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Years of Service 0 to 84 months
(0 to 7 years)
85 to 168 months
(7+ to 14 years)
169 to 288 months
(14+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0385) (.0577) (.0577) (.0577) (.0770) (.0577) (.0962)
Total Annual Time Off 120 80 120 120 120 160 120 200
July 2020 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
August 2020 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
September 2020 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
October 2020 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
November 2020 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
December 2020 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
January 2021 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
February 2021 9.2 6.1 9.2 9.2 9.2 12.3 9.2 15.3
March 2021 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
April 2021 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
May 2021 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
June 2021 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, biweekly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate in hours per biweekly pay period for Unclassified Administrative & Professional Staff (Regular 100% Annual FTE).

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0462) (.0577) (.0577) (.0577) (.0847) (.0577) (.0962)
Total Annual Time Off 120 96 120 120 120 176 120 200
Accrual per Pay Period 4.6 3.6 4.6 4.6 4.6 6.7 4.6 7.6

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, monthly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate per month in hours for full-time (100%) Unclassified Administrative & Professional Staff.*

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0462) (.0577) (.0577) (.0577) (.0847) (.0577) (.0962)
Total Annual Time Off 120 96 120 120 120 176 120 200
July 2020 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
August 2020 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
September 2020 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
October 2020 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
November 2020 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
December 2020 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
January 2021 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
February 2021 9.2 7.3 9.2 9.2 9.2 13.5 9.2 15.3
March 2021 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
April 2021 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
May 2021 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
June 2021 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, monthly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate per month in hours for full-time (100%) Senior Administrative & Professional Staff.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0847) (.0577) (.0962)
Total Annual Time Off 120 176 120 200
July 2020 10.6 15.5 10.6 17.7
August 2020 9.6 14.2 9.6 16.1
September 2020 10.1 14.9 10.1 16.9
October 2020 10.1 14.9 10.1 16.9
November 2020 9.6 14.2 9.6 16.1
December 2020 10.6 15.5 10.6 17.7
January 2021 9.6 14.2 9.6 16.1
February 2021 9.2 13.5 9.2 15.3
March 2021 10.6 15.5 10.6 17.7
April 2021 10.1 14.9 10.1 16.9
May 2021 9.6 14.2 9.6 16.1
June 2021 10.1 14.9 10.1 16.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, monthly paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate per month in hours for 9-Month Faculty.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Time Off Accrual Factor (.0433) N/A (.0433) N/A
Total Annual Time Off 90 N/A 90 N/A
July 2020 7.9 7.9
August 2020 7.2 7.2
September 2020 7.6 7.6
October 2020 7.6 7.6
November 2020 7.2 7.2
December 2020 7.9 7.9
January 2021 7.2 7.2
February 2021 6.9 6.9
March 2021 7.9 7.9
April 2021 7.6 7.6
May 2021 7.2 7.2
June 2021 7.6 7.6

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.

In Workday, monthly-paid employees accrue vacation and sick time on an hourly basis. The following table outlines the actual time off accrual rate per month in hours for 12-Month Regular and Associated Faculty.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Time Off Accrual Factor (.0577) (.0847) (.0577) (.0962)
Total Annual Time Off 120 176 120 200
July 2020 10.6 15.5 10.6 17.7
August 2020 9.6 14.2 9.6 16.1
September 2020 10.1 14.9 10.1 16.9
October 2020 10.1 14.9 10.1 16.9
November 2020 9.6 14.2 9.6 16.1
December 2020 10.6 15.5 10.6 17.7
January 2021 9.6 14.2 9.6 16.1
February 2021 9.2 13.5 9.2 15.3
March 2021 10.6 15.5 10.6 17.7
April 2021 10.1 14.9 10.1 16.9
May 2021 9.6 14.2 9.6 16.1
June 2021 10.1 14.9 10.1 16.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in Workday.