Vacation and Sick Time Accrual
In Workday, all eligible Ohio State employees accrue vacation and sick time biweekly. The rates below are all based on 100% FTE so your individual amount will be prorated based on FTE. Accrual rates for all position classifications can be found below.
For your most up-to-date time off accrual information, please visit Workday and view your absence calendar or search for “Time Off Results by Period.” For assistance, visit the Administrative Resource Center, and see the Absence Balances job aid.
Accrual Schedules
In Workday, monthly paid employees accrue vacation and sick time on a biweekly basis. The following table outlines the time off accrual rate in hours per biweekly pay period for Classified Civil Service Staff (100% FTE).
Accrual rates are truncated to one decimal place on pay documents and charts. Actual rates are calculated with six decimal places in Workday.
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 84 months (0 to 7 years) | (.0385) | 80 | 3.0 |
| 85 to 168 months (7+ to 14 years) | (.0577) | 120 | 4.6 |
| 169 to 288 months (14+ to 24 years) | (.0770) | 160 | 6.1 |
| 289+ months (24+ years) | (.0962) | 200 | 7.6 |
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 84 months (0 to 7 years) | (.0577) | 120 | 4.6 |
| 85 to 168 months (7+ to 14 years) | (.0577) | 120 | 4.6 |
| 169 to 288 months (14+ to 24 years) | (.0577) | 120 | 4.6 |
| 289+ months (24+ years) | (.0577) | 120 | 4.6 |
Also see the Legacy Vacation Rules that went in effect with the implementation of Career Roadmap in fall 2022.
In Workday, monthly paid employees accrue vacation and sick time on a biweekly basis. The following table outlines the time off accrual rate in hours per biweekly pay period for Unclassified Administrative & Professional Staff (100% FTE).
Accrual rates are truncated to one decimal place on pay documents and charts. Actual rates are calculated with six decimal places in Workday.
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 36 months (0 to 3 years) | (.0462) | 96 | 3.6 |
| 37 to 120 months (3+ to 10 years) | (.0577) | 120 | 4.6 |
| 121 to 288 months (10+ to 24 years) | (.0847) | 176 | 6.7 |
| 289+ months (24+ years) | (.0962) | 200 | 7.6 |
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 36 months (0 to 3 years) | (.0577) | 120 | 4.6 |
| 37 to 120 months (3+ to 10 years) | (.0577) | 120 | 4.6 |
| 121 to 288 months (10+ to 24 years) | (.0577) | 120 | 4.6 |
| 289+ months (24+ years) | (.0577) | 120 | 4.6 |
Also see the Legacy Vacation Rules that went in effect with the implementation of Career Roadmap in fall 2022.
In Workday, monthly paid employees accrue vacation and sick time on a biweekly basis. The following table outlines the time off accrual rate in hours per biweekly pay period for Senior Administrative & Professional Staff (100% FTE).
Accrual rates are truncated to one decimal place on pay documents and charts. Actual rates are calculated with six decimal places in Workday.
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 300 months (0 to 25 years) | (.0847) | 176 | 6.7 |
| 301+ months (25+ years) | (.0962) | 200 | 7.6 |
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 300 months (0 to 25 years) | (.0577) | 120 | 4.6 |
| 301+ months (25+ years) | (.0577) | 120 | 4.6 |
Also see the Legacy Vacation Rules that went in effect with the implementation of Career Roadmap in fall 2022.
In Workday, monthly-paid employees accrue sick time on a biweekly basis. 9-month faculty will accrue sick time for all dates within the academic calendar, August 15 – May 14. If May 14 or August 15 fall within the middle of the period, the faculty member will only accrue for the days up to and including May 14 or on and after August 15 within that biweekly period. Note: 9-Month Faculty are not eligible for vacation time off.
The following table outlines the time off accrual rate in hours per biweekly pay period for 9-Month Faculty.
Accrual rates are truncated to one decimal place on pay documents and charts. Actual rates are calculated with six decimal places in Workday.
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 300 months (0 to 25 years) | (.0577) | 90 | 4.6 |
| 301+ months (25+ years) | (.0577) | 90 | 4.6 |
Also see the Legacy Vacation Rules that went in effect with the implementation of Career Roadmap in fall 2022.
In Workday, monthly-paid employees accrue vacation and sick time on a biweekly basis. The following table outlines the time off accrual rate in hours per biweekly pay period for 12-Month Regular and Associated Faculty.
Accrual rates are truncated to one decimal place on pay documents and charts. Actual rates are calculated with six decimal places in Workday.
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 300 months (0 to 25 years) | (.0847) | 176 | 6.7 |
| 301+ months (25+ years) | (.0962) | 200 | 7.6 |
| Years of Service | Time Off Accrual Factor | Total Annual Time Off | Accrual per Biweekly Period |
|---|---|---|---|
| 0 to 300 months (0 to 25 years) | (.0577) | 120 | 4.6 |
| 301+ months (25+ years) | (.0577) | 120 | 4.6 |
Also see the Legacy Vacation Rules that went in effect with the implementation of Career Roadmap in fall 2022.