Vacation and Sick Leave Accrual - Human Resources at Ohio State

Vacation and Sick Leave Accrual

In the Human Resources Information System (HRIS), Ohio State employees accrue vacation and sick leave on an hourly basis. Leave accrual rates for 2018-19 for all position classifications can be found below.

2018-19 Classified Civil Service

In the Human Resources Information System (HRIS), biweekly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate in hours per biweekly pay period for Classified Civil Service Staff (Regular 100% Annual FTE).

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Years of Service 0 to 84 months
(0 to 7 years)
85 to 168 months
(7+ to 14 years)
169 to 288 months
(14+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0385) (.0577) (.0577) (.0577) (.0770) (.0577) (.0962)
Total Annual Leave 120 80 120 120 120 160 120 200
Accrual per Pay Period 4.6 3.0 4.6 4.6 4.6 6.1 4.6 7.6

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), biweekly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate in hours per biweekly pay period for Classified Civil Service Staff (40/52 Weeks, 77% Annual FTE or 1,602 Service Hours).

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Years of Service 0 to 84 months
(0 to 7 years)
85 to 168 months
(7+ to 14 years)
169 to 288 months
(14+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0581) (.0388) (.0581) (.0581) (.0581) (.0775) (.0581) (.0962)
Total Annual Leave 93 62 93 93 93 124 93 154
Accrual per Pay Period 3.5 2.3 3.5 3.5 3.5 4.7 3.5 5.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for full-time (100%) Classified Civil Service Staff.

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Years of Service 0 to 84 months
(0 to 7 years)
85 to 168 months
(7+ to 14 years)
169 to 288 months
(14+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0385) (.0577) (.0577) (.0577) (.0770) (.0577) (.0962)
Total Annual Leave 120 80 120 120 120 160 120 200
July 2018 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
August 2018 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
September 2018 9.2 6.1 9.2 9.2 9.2 12.3 9.2 15.3
October 2018 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
November 2018 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
December 2018 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
January 2019 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
February 2019 9.2 6.1 9.2 9.2 9.2 12.3 9.2 15.3
March 2019 9.6 6.4 9.6 9.6 9.6 12.9 9.6 16.1
April 2019 10.1 6.7 10.1 10.1 10.1 13.5 10.1 16.9
May 2019 10.6 7.0 10.6 10.6 10.6 14.1 10.6 17.7
June 2019 9.2 6.1 9.2 9.2 9.2 12.3 9.2 15.3

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

2018-19 Unclassified Administrative & Professional (A&P)

In the Human Resources Information System (HRIS), biweekly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate in hours per biweekly pay period for Unclassified Administrative & Professional Staff (Regular 100% Annual FTE).

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0462) (.0577) (.0577) (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 120 96 120 120 120 176 120 200
Accrual per Pay Period 4.6 3.6 4.6 4.6 4.6 6.7 4.6 7.6

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), biweekly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate in hours per biweekly pay period for Unclassified Administrative & Professional Staff (40/52 Weeks, 77% Annual FTE or 1,602 Service Hour).

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0581) (.0462) (.0581) (.0581) (.0581) (.0849) (.0581) (.0962)
Total Annual Leave 93 74 93 93 93 136 93 154
Accrual per Pay Period 3.5 2.8 3.5 3.5 3.5 5.2 3.5 5.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for full-time (100%) Unclassified Administrative & Professional Staff.*

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0462) (.0577) (.0577) (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 120 96 120 120 120 176 120 200
July 2018 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
August 2018 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
September 2018 9.2 7.3 9.2 9.2 9.2 13.5 9.2 15.3
October 2018 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
November 2018 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
December 2018 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
January 2019 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
February 2019 9.2 7.3 9.2 9.2 9.2 13.5 9.2 15.3
March 2019 9.6 7.7 9.6 9.6 9.6 14.2 9.6 16.1
April 2019 10.1 8.1 10.1 10.1 10.1 14.9 10.1 16.9
May 2019 10.6 8.5 10.6 10.6 10.6 15.5 10.6 17.7
June 2019 9.2 7.3 9.2 9.2 9.2 13.5 9.2 15.3

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.
*includes Post-Doctoral Researchers

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 9-Month Unclassified Administrative & Professional Staff (75% annual FTE or 1,560 service hours).

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0462) (.0577) (.0577) (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 90 72 90 90 90 132 90 150
July 2018 7.6 6.0 7.6 7.6 7.6 11.1 7.6 12.6
August 2018 7.9 6.3 7.9 7.9 7.9 11.6 7.9 13.2
September 2018 6.9 5.5 6.9 6.9 6.9 10.1 6.9 11.5
October 2018 7.9 6.3 7.9 7.9 7.9 11.6 7.9 13.2
November 2018 7.6 6.0 7.6 7.6 7.6 11.1 7.6 12.6
December 2018 7.2 5.8 7.2 7.2 7.2 10.6 7.2 12.1
January 2019 7.9 6.3 7.9 7.9 7.9 11.6 7.9 13.2
February 2019 6.9 5.5 6.9 6.9 6.9 10.1 6.9 11.5
March 2019 7.2 5.8 7.2 7.2 7.2 10.6 7.2 12.1
April 2019 7.6 6.0 7.6 7.6 7.6 11.1 7.6 12.6
May 2019 7.9 6.3 7.9 7.9 7.9 11.6 7.9 13.2
June 2019 6.9 5.5 6.9 6.9 6.9 10.1 6.9 11.5

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 10-Month Unclassified Administrative & Professional Staff (83% annual FTE or 1,727 service hours).

Print-Friendly Version

Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0580) (.0464) (.0580) (.0580) (.0580) (.0852) (.0580) (.0962)
Total Annual Leave 100 80 100 100 100 147 100 166
July 2018 8.4 6.7 8.4 8.4 8.4 12.4 8.4 14.0
August 2018 8.8 7.0 8.8 8.8 8.8 13.0 8.8 14.6
September 2018 7.7 6.1 7.7 7.7 7.7 11.3 7.7 12.7
October 2018 8.8 7.0 8.8 8.8 8.8 13.0 8.8 14.6
November 2018 8.4 6.7 8.4 8.4 8.4 12.4 8.4 14.0
December 2018 8.0 6.4 8.0 8.0 8.0 11.8 8.0 13.4
January 2019 8.8 7.0 8.8 8.8 8.8 13.0 8.8 14.6
February 2019 7.7 6.1 7.7 7.7 7.7 11.3 7.7 12.7
March 2019 8.0 6.4 8.0 8.0 8.0 11.8 8.0 13.4
April 2019 8.4 6.7 8.4 8.4 8.4 12.4 8.4 14.0
May 2019 8.8 7.0 8.8 8.8 8.8 13.0 8.8 14.6
June 2019 7.7 6.1 7.7 7.7 7.7 11.3 7.7 12.7

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 11-Month Unclassified Administrative & Professional Staff (92% annual FTE or 1,914 service hours).

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Years of Service 0 to 36 months
(0 to 3 years)
37 to 120 months
(3+ to 10 years)
121 to 288 months
(10+ to 24 years)
289+ months
(24+ years)
Accrual Period Sick Vacation Sick Vacation Sick Vacation Sick Vacation
Leave Accrual Factor (.0580) (.0465) (.0580) (.0580) (.0580) (.0847) (.0580) (.0962)
Total Annual Leave 111 89 111 111 111 162 111 184
July 2018 9.3 7.5 9.3 9.3 9.3 13.7 9.3 15.5
August 2018 9.8 7.8 9.8 9.8 9.8 14.3 9.8 16.2
September 2018 8.5 6.8 8.5 8.5 8.5 12.4 8.5 14.1
October 2018 9.8 7.8 9.8 9.8 9.8 14.3 9.8 16.2
November 2018 9.3 7.5 9.3 9.3 9.3 13.7 9.3 15.5
December 2018 8.9 7.1 8.9 8.9 8.9 13.0 8.9 14.8
January 2019 9.8 7.8 9.8 9.8 9.8 14.3 9.8 16.2
February 2019 8.5 6.8 8.5 8.5 8.5 12.4 8.5 14.1
March 2019 8.9 7.1 8.9 8.9 8.9 13.0 8.9 14.8
April 2019 9.3 7.5 9.3 9.3 9.3 13.7 9.3 15.5
May 2019 9.8 7.8 9.8 9.8 9.8 14.3 9.8 16.2
June 2019 8.5 6.8 8.5 8.5 8.5 12.4 8.5 14.1

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

2018-19 Senior Administrative & Professional (A&P)

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for full-time (100%) Senior Administrative & Professional Staff.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 120 176 120 200
July 2018 10.1 14.9 10.1 16.9
August 2018 10.6 15.5 10.6 17.7
September 2018 9.2 13.5 9.2 15.3
October 2018 10.6 15.5 10.6 17.7
November 2018 10.1 14.9 10.1 16.9
December 2018 9.6 14.2 9.6 16.1
January 2019 10.6 15.5 10.6 17.7
February 2019 9.2 13.5 9.2 15.3
March 2019 9.6 14.2 9.6 16.1
April 2019 10.1 14.9 10.1 16.9
May 2019 10.6 15.5 10.6 17.7
June 2019 9.2 13.5 9.2 15.3

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 9-Month Senior Administrative & Professional Staff (75% annual FTE or 1,560 service hours).

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 90 132 90 150
July 2018 7.6 11.1 7.6 12.6
August 2018 7.9 11.6 7.9 13.2
September 2018 6.9 10.1 6.9 11.5
October 2018 7.9 11.6 7.9 13.2
November 2018 7.6 11.1 7.6 12.6
December 2018 7.2 10.6 7.2 12.1
January 2019 7.9 11.6 7.9 13.2
February 2019 6.9 10.1 6.9 11.5
March 2019 7.2 10.6 7.2 12.1
April 2019 7.6 11.1 7.6 12.6
May 2019 7.9 11.6 7.9 13.2
June 2019 6.9 10.1 6.9 11.5

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 10-Month Senior Administrative & Professional Staff (83% annual FTE or 1,727 service hours).

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0580) (.0852) (.0580) (.0962)
Total Annual Leave 100 147 100 166
July 2018 8.4 12.4 8.4 14.0
August 2018 8.8 13.0 8.8 14.6
September 2018 7.7 11.3 7.7 12.7
October 2018 8.8 13.0 8.8 14.6
November 2018 8.4 12.4 8.4 14.0
December 2018 8.0 11.8 8.0 13.4
January 2019 8.8 13.0 8.8 14.6
February 2019 7.7 11.3 7.7 12.7
March 2019 8.0 11.8 8.0 13.4
April 2019 8.4 12.4 8.4 14.0
May 2019 8.8 13.0 8.8 14.6
June 2019 7.7 11.3 7.7 12.7

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 11-Month Senior Administrative & Professional Staff (92% annual FTE or 1,914 service hours).

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0580) (.0847) (.0580) (.0962)
Total Annual Leave 111 162 111 184
July 2018 9.3 13.7 9.3 15.5
August 2018 9.8 14.3 9.8 16.2
September 2018 8.5 12.4 8.5 14.1
October 2018 9.8 14.3 9.8 16.2
November 2018 9.3 13.7 9.3 15.5
December 2018 8.9 13.0 8.9 14.8
January 2019 9.8 14.3 9.8 16.2
February 2019 8.5 12.4 8.5 14.1
March 2019 8.9 13.0 8.9 14.8
April 2019 9.3 13.7 9.3 15.5
May 2019 9.8 14.3 9.8 16.2
June 2019 8.5 12.4 8.5 14.1

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

2018-19 Faculty

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 8-Month Faculty.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0386) N/A (.0386) N/A
Total Annual Leave 80 N/A 80 N/A
July 2018 6.7 6.7
August 2018 7.1 7.1
September 2018 6.1 6.1
October 2018 7.1 7.1
November 2018 6.7 6.7
December 2018 6.4 6.4
January 2019 7.1 7.1
February 2019 6.1 6.1
March 2019 6.4 6.4
April 2019 6.7 6.7
May 2019 7.1 7.1
June 2019 6.1 6.1

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 9-Month Faculty.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0433) N/A (.0433) N/A
Total Annual Leave 90 N/A 90 N/A
July 2018 7.6 7.6
August 2018 7.9 7.9
September 2018 6.9 6.9
October 2018 7.9 7.9
November 2018 7.6 7.6
December 2018 7.2 7.2
January 2019 7.9 7.9
February 2019 6.9 6.9
March 2019 7.2 7.2
April 2019 7.6 7.6
May 2019 7.9 7.9
June 2019 6.9 6.9

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.

In the Human Resources Information System (HRIS), monthly-paid employees accrue vacation and sick leave on an hourly basis. The following table outlines the actual leave accrual rate per month in hours for 12-Month Regular and Associated Faculty.

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Years of Service 0 to 300 months
(0 to 25 years)
301+ months
(25+ years)
Accrual Period Sick Vacation Sick Vacation
Leave Accrual Factor (.0577) (.0847) (.0577) (.0962)
Total Annual Leave 120 176 120 200
July 2018 10.1 14.9 10.1 16.9
August 2018 10.6 15.5 10.6 17.7
September 2018 9.2 13.5 9.2 15.3
October 2018 10.6 15.5 10.6 17.7
November 2018 10.1 14.9 10.1 16.9
December 2018 9.6 14.2 9.6 16.1
January 2019 10.6 15.5 10.6 17.7
February 2019 9.2 13.5 9.2 15.3
March 2019 9.6 14.2 9.6 16.1
April 2019 10.1 14.9 10.1 16.9
May 2019 10.6 15.5 10.6 17.7
June 2019 9.2 13.5 9.2 15.3

All accrual rates truncated to one decimal place on charts, pay documents and reports. Actual rates are calculated with six decimal places in HRIS.