Paid Time Off and Leave Options

The Ohio State University recognizes the importance of supporting faculty and staff as they balance career, personal and family life. As part of the total rewards package, the university provides paid time off and unpaid leave options to support employees.

  • Leaves of Absence are job protected absences from work and are mostly unpaid.
  • Paid Time Off’s are utilized for pay during absences from work (may be utilized during a Leave of Absence to receive pay, or, for individual days off for illness/injury/sick/vacation which are not associated with a leave of absence).
  • All employees should request leaves of absence and monitor leave balances in Workday (see detailed instructions for requesting leaves of absence).
  • Campus employees should also request time off (vacation, sick, parental, etc.) in Workday (see detailed instructions for requesting time off).
  • Health System employees should request time off in Kronos (see detailed instructions for requesting time off for Health System employees).
  • Employees with a serious health condition (illness, injury) or who have an immediate family member with a serious health condition should review Family and Medical Leave (FML) Policy.
  • View vacation and sick time accrual schedules

Paid Time Off

Paid time off is the type of pay an employee may receive when they are unable to work for certain qualifying reasons. Paid time off may be used alone, or it may run concurrently with a Leave of Absence, depending on the type of time off or leave needed (i.e. sick time may be used to receive pay while on an approved FML Leave of Absence). Campus employees should request time off (vacation, sick, parental, etc.) in Workday. See the How to Request Time Off job aid for more information. Health System employees should request time off in Kronos.

Complete information on paid time off offered by the university can be found in the Paid Time Off Policy.

Unpaid Leave

Unpaid leave provides Ohio State faculty and staff with options for time away from work for a variety of reasons. Unpaid Leave (when approved) may provide job protection but does not include pay for periods of time not worked. Paid Time Off options may, in certain circumstances, run concurrently with Unpaid Leave.

Complete information on unpaid leave programs can be found in the Unpaid Leave Policy.

  • Faculty and staff may request an unpaid leave for personal, professional or medical reasons, including pregnancy.
  • Unpaid leave may run concurrently with disability benefits (short-term disabilitylong-term disability and workers’ compensation) and Family and Medical Leave (FML) or Medical Leave (Non-FML).
  • Faculty and staff will be billed for benefits contributions while on unpaid leave.
    • While not receiving pay from the university, employees have the option, within the first 30 days of approved Family and Medical Leave (FML) or Military Leave, to elect continuation of their benefits or waive them. At the start of the leave, employees must complete the Benefit Continuation During Approved Family Medical Leave (FML) or Military Leave of Absence form to indicate their choice. If an employee elects to continue benefits during an unpaid leave, they will be billed monthly for the employee premium cost of the benefits. Coverage will stop if the employee does not make payment by the due date.

See the Leaves of Absence page if you anticipate an extended leave of absence.

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