Vacation, Sick and Other Leave - Human Resources at Ohio State

Vacation, Sick and Other Leave

The Ohio State University recognizes the importance of supporting faculty and staff as they balance career, personal and family life. As part of its total rewards package, the university provides paid and unpaid leaves to support employees.

Leave Options

Complete information on paid leave programs can be found in the Paid Leave Programs Policy.

Vacation
Eligible faculty and staff may use vacation intermittently or continuously subject to supervisor approval. Vacation in lieu of sick may be used for illness or injury of self or immediate family member when there is insufficient sick leave to cover the absence(s). (see vacation and sick leave accrual schedules)

Sick
May be used intermittently or continuously for illness or injury of self or immediate family member, for medical appointments, foster care placement, birth/adoptive events and death of an immediate family member (bereavement). A faculty or staff member who is taking sick leave on a recurring or continuous basis may be eligible for job protection pursuant to Family and Medical Leave (FML). (see vacation and sick leave accrual schedules)

Bereavement
Faculty and staff may take up to five working days of sick leave for bereavement due to death of an immediate family member. Other leave options are available for bereavement due to death of others who are not an immediate family member.

Parental Leave
Provides eligible faculty and staff members with paid time off to recover from childbirth and/or to care for and bond with a newborn or newly adopted child. Parental leave may be combined with other leave programs to maximize the length of paid leave available. Parental leave runs concurrent with approved Family and Medical Leave (FML) for birth and adoptive events. See Paid Leave Programs Policy (page 4) and the Parental Care Guidebook (page 4) for more information.

Jury Duty/Court Appearance Leave
Faculty and staff will be granted excused absence from work without loss of pay when summoned for jury duty or subpoenaed to appear before any court. See Paid Leave Programs Policy (page 6) for more information.

Organ Donation Leave
Provides eligible faculty and staff members with a paid leave benefit when donating an organ or bone marrow. See Paid Leave Programs Policy (page 6) for more information.

Vacation Donation
Eligible faculty and staff can donate vacation to an eligible faculty and staff to provide care for their own or an immediate family member’s life threatening injury or illness for the birth, adoption or foster placement of a child or for the death of an immediate family member. See Paid Leave Programs Policy (page 6) for more information.

Complete information on unpaid leave programs can be found in the Unpaid Leave Programs Policy.

  • Faculty and staff may request an unpaid leave for personal, professional or medical reasons, including pregnancy.
  • Unpaid leave may run concurrently with disability benefits (short-term disability, long-term disability and workers’ compensation) and Family and Medical Leave (FML).
  • Faculty and staff will be billed for benefits contributions while on unpaid leave.
    • While on an unpaid leave of absence, you have the option within the first 31 days of your leave to continue your benefits or to waive them. At the start of your leave, please complete the Benefit Continuation During Unpaid Leave Election form to indicate your choice. If you elect to continue your benefits during an unpaid leave, you will be billed monthly for the employee premium cost of your benefits. Coverage will stop if you do not make payment by the due date.

See the Leaves of Absence page if you anticipate an extended leave of absence.

Flexible Work Arrangements
The university supports flexible work arrangements that enables staff to balance work and personal needs while providing workforce predictability and stability. See the Flexible Work Policy for more information.

Military Leave
Full-time or part-time employees who are members of the uniformed services, are entitled to military leave of absence with pay for up to one month each calendar year and without pay for up to a maximum of five years. See the Military Leave Policy for more information.

Disaster Leave
Eligible employees may be granted disaster leave at the discretion of the university depending on the nature and duration of the disaster. See the Disaster Leave Policy for more information.

Holidays
The university observes 10 holidays per year and provides eligible employees with a holiday benefit. See list of university holidays.