Dependent Care Flexible Spending Account
A Dependent Care Flexible Spending Account (FSA) allows you to set aside pre-tax money to pay for eligible dependent care expenses for your qualified dependents. Eligible dependent care expenses are those incurred to allow you (and your spouse, if married) to work, look for work or attend school as a full-time student. Examples of eligible expenses may include child care facility fees, before-school and after-school care or local day camp. Review a comprehensive list of eligible expenses
You can contribute anywhere from $250 up to $5,000 annually, per family, to a Dependent Care FSA.
Documents and Resources
Dependent Care FSA Details
(subject to eligibility to participate in the FSA Program)
Plan Year: Jan. 1 – Dec. 31, 2024
Pre-tax payroll contributions made during the plan year.
Incurred Expense/Reimbursement Window: Jan. 1, 2024 – March 15, 2025
Incur eligible expenses to be reimbursed from the funds in your FSA(s). This date window includes the grace period.
Reimbursement Filing Deadline: March 31, 2025
All requests for reimbursement must be received by HealthEquity no later than March 31, 2025 or you will forfeit the unclaimed balance in your FSA(s).
FSA participation is voluntary and employees must enroll during open enrollment, within 30 days of employment in an eligible appointment, or within 30 days of a qualified status change, as described in “Limitations on Changes to an FSA Election” in the FSA Specific Plan Details.
Eligible dependent care expenses are those incurred to allow you (and your spouse, if married) to work, look for work or attend school as a full-time student. Examples of eligible expenses may include child care facility fees (excluding lunches, transportation and educational services), before-school and after-school care, local day camp, in-home babysitting fees (income must be claimed by your care provider), nursery school and preschool (preschool expenses are eligible if the amount paid for schooling cannot be separated from the cost of care). Review a comprehensive list of eligible expenses.
If you incur an eligible dependent care expense, you may be reimbursed from your Dependent Care FSA by:
- Filling out a Reimbursement Claim Form and faxing or mailing it to HealthEquity|WageWorks with copies of appropriate receipts.
- Filing a claim online: go to Workday, click Menu, select Benefits and Pay Hub and click the “My FSA/HRA/LSA (HealthEquity)” link under suggested links. Scan and upload the appropriate receipts.
- Filing a claim using the EZ Receipts App and using your mobile device to take a photo of appropriate receipts.
Note: You can only be reimbursed up to the then current balance in your Dependent Care FSA when you file the request for reimbursement.
You will receive reimbursement requests via direct deposit or check mailed to your home address.
This is intended to be an overview. Refer to the Plan Document for complete information. In the event the information on these pages differs from the Plan Document, the Plan Document will govern.
