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Office of Human Resources: E-Verify

On April 7, 2010, Ohio State enrolled in the E-Verify program to comply with the federal contractor regulation. The university must participate in this because non-compliance could result in suspending or debarring of federal contracts. By July 5, 2010, the university must start using the program for all new hires, verifying their work eligibility within three business days of the date of hire. Ohio State must also verify all existing employees no later than October 3, 2010. More information is available here.

What is E-Verify?

E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. Regulations took effect in September 2009 that require organizations that hold contracts with the federal government to use E-Verify to verify the employment eligibility of their employees, regardless of citizenship.

E-Verify is Mandated by the Federal Government

Executive Order 12989 requires federal contractors that hold contracts with the federal government containing the FAR E-Verify clause to use the E-Verify system to validate identity and employment eligibility. As a federal contractor, The Ohio State University is required to use E-Verify to ensure the employment eligibility of its workforce. Using the Form I-9 (Employment Eligibility Verification) the university will validate the identity and work eligibility of faculty and staff employed at the university. Compliance with the E-Verify requirement therefore requires the cooperation of all units campus-wide. Failure to comply may jeopardize the federal contract funding received at the university.

Implementation Timeline

The Ohio State University received its first federal contract with the FAR E-Verify clause in March 2010. In April 2010, The Ohio State University enrolled in E-Verify. Beginning July 5, 2010, all employees hired at the university will have their information submitted to E-Verify for employment eligibility verification. The information used for E-Verify is found on the Form I-9. As with the Form I-9, E-Verify queries must be run within three days of an employee’s hire date.


For General Questions

Nicole Ofoe
E-Verify Coordinator