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Office of Human Resources

Current CCS Rules

E-mail for Comments on CCS Rules Changes and Additional Inquiries

Summary of Changes: Leaves, Reclassifications, Classification Program, Applications, Appointments, Probationary Periods, and Reduction in Work Force

CCS Modernization Update, June 1, 2011

The initial CCS Modernization process at Ohio State is complete, with the entire set of CCS Rules updated effective June 1, 2011. We are considering doing an annual update process, if needed, to the rules to keep up with legislative changes and practice updates. If you have suggestions for changes to or feedback about the current CCS rule set, please e-mail ccsmodernization@hr.osu.edu.

CCS Rules Update, April 8, 2011

Leaves, Reclassifications, Classification Program, Applications, Appointments, Probationary Periods, and Reduction in Work Force

Updated rules were approved by the Board of Trustees at their April 8 meeting. A summary of the changes in rules and related processes is available here.

Policy and process changes governed by these rule updates will be effective June 1, 2011. The updated policies will be posted on June 1, 2011 on the OHR Policy web site.

CCS staff, their managers and all HR professionals will receive e-mail correspondence the weeks of May 16 and 30 regarding the changes.

Although we continue to operate under the current rules through May 31, 2011, the new rules that will be effective June 1, are available on the CCS Rules web site.

CCS Rules Update, January 13, 2011

Leaves

We have drafted our proposed revisions to the CCS Leaves rules. As we drafted them, we solicited input from our CCS Rules Advisory Group (made up of 20 CCS staff with 2 – 32 years of experience) and the HR Policy Review Committee (made up of HR professionals). We refined the proposed rules based on their feedback.

Reclassifications, Classification Program, Applications, Appointments, Probationary Periods, and Reduction in Work Force

We have drafted updates to these rules, based on feedback and our experience since we began CCS Modernization. We also corrected inconsistencies and errors we discovered as we reviewed the entire rule set.

The current rules are available here. The draft changes to all these rules are available here.

A summary of what will and will not change is available here.

Open forums are scheduled to review and get feedback on the proposed changes from staff. The schedule of open forums is available here.

To provide feedback on any of the proposed changes, you can either attend a forum or send an e-mail to ccsmodernization@hr.osu.edu and place “Leaves” in the subject line.

Based on feedback from staff, we will continue to send two announcements out, to ensure that staff catch at least one of them. You will receive e-mails about this update again on January 28.

The Leaves and Clean Up timeline is available here.

CCS Rules Update, November 30, 2010

Performance Management, Corrective Action and Probationary Period

The new Reclassifications, Certification; Classification Program; Probationary Periods; Leave Policies; Reduction in Force; and Payroll and Compensation CCS Rules are effective December 1.

Policy updates based upon these CCS Rules Changes:

Updated Probationary Period policy

Updated Salary Administration and Classification policy

Updated Reduction in Work Force-Classified Civil Service Staff policy

Summary of the changes in rules and related processes

Final CCS Rules Update of the CCS Modernization Process

We will soon be updating the rules on leave policies, sick leave, and reduction in force. We will also double-check all the rules to ensure they are consistent (e.g. between rules, use of terms, etc.) If you want to provide input as we consider and draft changes, e-mail ccsmodernization@hr.osu.edu and place “Leaves” or “RIF” in the subject line. Consider reviewing the current rules (Chapters 73, 79, 81) before you comment.

Based on feedback from staff, we will continue to send multiple announcements out, so as to ensure that staff catch at least one of them. You will receive e-mails about this final update the week before the open comment period.

The final CCS Rules update timeline is also available.

CCS Rules Update, November 12, 2010

Classification and Compensation

The new classification and compensation related rules are effective December 1.

The Salary Administration and Classification policy will be updated, based on the new CCS Rules, and effective on December 1.

Reduction in Force, Probationary Period and Disability Separation

The new Reduction in Force, Probationary Period and Disability Separation (Leaves) rules are effective December 1.

The Probationary Period policy will be updated, based on the new CCS Rules, and effective on December 1.

The Reduction in Work Force-Classified Civil Service Staff policy will be updated, based on the new CCS Rules, and effective on December 1.

A summary of what will and will not change is also available.

Leaves and Clean-Up of Entire CCS Rules Set

We will soon be updating the rules on leave policies and sick leave. We will also be going back and double-checking all the rules to ensure they are consistent (e.g. definitions of terms, use of terms, consistency between rules, etc.) If you want to provide input as we consider and draft changes, e-mail ccsmodernization@hr.osu.edu and place “Leaves” in the subject line. Consider reviewing the current rules before you comment.

Based on feedback from staff, we will continue to send multiple announcements out, so as to ensure that staff catch at least one of them. You will receive e-mails about this update again around December 1.

CCS Rules Update, June 15, 2010

Classification and Compensation

We have drafted our proposed revisions to the CCS Classification and Compensation rules. Before we drafted them, we solicited input from our CCS Rules Advisory Group (made up of 20 CCS staff with 2 – 32 years of experience) and the HR Policy Review Committee (made up of HR professionals). We did a first draft and then met with both groups again for their feedback. We refined the proposed rules based on their feedback.

Reduction in Force, Probationary Period and Disability Separation

We have drafted corrections to the Reduction in Force and Probationary Period rules that were changed effective January 1 and April 1, 2010. After we went through the rules change process, we received questions that indicated there was some confusion based on wording in the rules. Given this feedback, we’ve clarified the language. The clarification does not change the intent of the rules – we hope that it makes them clearer. We have also added a rule that will allow for flexibility for compensation and reduced appointments in case of a severe disaster (such as Hurricane Katrina) to help us avoid having to lay off staff.

We have drafted a change to the Disability Separation (Leave Policies) rules based on a change in the Ohio Revised Code which reduces the disability separation reinstatement period from three to two years.

The draft Classification and Compensation rules, the corrections to the RIF and Probationary Period rules, the addition to the RIF rules, and the change to the Disability Separation (Leave Policies) rule are available here.

A summary of what will and will not change is available here.

Open forums are scheduled to review and get feedback on the proposed changes from staff. The schedule of open forums is available here.

To provide feedback on any of the proposed changes, you can either attend a forum or send an e-mail to ccsmodernization@hr.osu.edu and place “Class/Comp” in the subject line.

Based on feedback from staff, we will continue to send multiple announcements out, so as to ensure that staff catch at least one of them. You will receive e-mails about this update again on June 30 and July 12.

The Class and Comp Rules timeline is available here.

CCS Rules Update, March 30, 2010

Performance Management, Corrective Action and Probationary Period

  • The new Performance Management, Corrective Action, and Probationary Period CCS Rules are effective April 1 and are available here.
  • The updated Probationary Period policy, based upon the new CCS rules is available here.
  • The updated Corrective Action and Involuntary Termination policy, based upon the new CCS rules is available here.
  • The updated Performance Management policy, based upon the new CCS Rules will be effective on April 15.
  • A summary of the changes in rules and related processes is available here.

Classification and Compensation

  • We will soon be updating the rules on reclassification and certification; classification program; and payroll and compensation. If you want to provide input as we consider and draft changes, e-mail ccsmodernization@hr.osu.edu and place “Class and Comp” in the subject line. Consider reviewing the current rules (Chapters 51, 55, and 83) before you comment.
  • The public comment period for this rules update will occur June 26 – July 22, 2010.
  • The Classification and Compensation Rules update timeline is available here.

CCS Rules Update, February 5, 2010

Performance Management, Corrective Action and Probationary Period

  • Updated rules were approved by the Board of Trustees at their February 5 meeting. A summary of the changes in rules and related processes is available here.
  • Policy and process changes governed by these rule updates will be effective April 1, 2010. The updated policies will be posted on April 1, 2010 on the OHR Policy web site.
  • CCS staff, their managers and all HR professionals will receive e-mail correspondence the weeks of March 1, 15, and 29 regarding the changes.
  • Although we continue to operate under the current rules through March 31, 2010, a copy of the new rules, which will be effective April 1, is available on the CCS Rules web site.

Classification and Compensation

  • We will soon be updating the rules on reclassification and certification; classification program; and payroll and compensation. If you want to provide input as we consider and draft changes, e-mail ccsmodernization@hr.osu.edu and place “Class and Comp” in the subject line. Consider reviewing the current rules (Chapters 51, 55, and 83) before you comment.
  • The Classification and Compensation Rules update timeline is available here.

CCS Rules Update, December 28, 2009

Reduction in Work Force (RIF)

  • The new Reduction in Work Force CCS Rules are effective January 1, 2010 and are available here.
  • The updated Reduction Work Force-Classified Civil Service Staff policy, based upon the new CCS Rules is available here.
  • A summary of the changes in the Reduction in Work Force Rules and related processes is available here.

Performance Management, Corrective Action and Probationary Period

CCS Rules Update, November 24, 2009

Performance Management, Corrective Action and Probationary Period

  • We have drafted our proposed revisions to the CCS Performance Management, Corrective Action and Probationary Period rules. Before we drafted them, we solicited input from our CCS Rules Advisory Group (made up of 20 CCS staff with 2 – 32 years of experience) and the HR Policy Review Committee (made up of HR professionals). We did a first draft and then met with both groups again for their feedback. We refined the proposed rules based on their feedback.
  • The draft PM/CA/Prob rules are available here.
  • A summary of what will and will not change is available here.
  • Open forums are scheduled to review and get feedback on the proposed changes from staff. The schedule of open forums is available here.
  • To provide feedback on the proposed changes, you can either attend a forum or send an e-mail to ccsmodernization@hr.osu.edu and place “PM/CA” in the subject line. Consider reviewing the current rules (Chapters 67, 75 & 89), policy 5.10 Probationary Period, policy 5.25 Performance Management and policy 8.15 Corrective Action and Involuntary Termination before you comment.
  • Based on feedback from staff, we will continue to send multiple announcements out, so as to ensure that staff catch at least one of them. You will receive e-mails about this update again on December 11 and 28.
  • The PM/CA/Prob Rules timeline is available here.

CCS Rules Update, October 30, 2009

Reduction in Force (RIF)

  • Updated rules were approved by the Board of Trustees at their October 29 meeting. A summary of the changes in rules and related processes is available here.
  • Policy and process changes governed by these rule updates will be effective January 1, 2010. The updated policies will be posted on December 29, 2009 on the OHR Policy web site.
  • CCS staff, their managers and all HR professionals will receive e-mail correspondence the weeks of November 16 (HR professionals and managers), November 30 (CCS staff), December 13, and January 4 regarding the changes.
  • Although we continue to operate under the current rules through December 31, 2009, a temporary copy of the new rules is available here.

Performance Management, Corrective Action and Probationary Period

  • Open forums for the proposed changes to these rules are scheduled for:
    • Tuesday, Dec. 8: 1-2:30 p.m., phone forum for regional campuses & other work locations outside of Columbus locations
    • Friday, Dec. 11: 12-1:30 p.m., 090 Science and Engineering Library
    • Tuesday, Dec. 15: 12:30-2 p.m., 090 Science and Engineering Library
    • Friday, Dec. 18: 2-3:30 p.m., Ross Heart Auditorium.
  • HR professionals, Classified Civil Service staff, and managers of CCS staff will receive an e-mail update in the next few weeks.
  • The updated Performance Management, Corrective Action and Probationary Period timeline is available here.

CCS Rules Update, July 27, 2009

Reduction in Force (RIF)

  • We have drafted our proposed revisions to the CCS RIF rules. Before we drafted them, we solicited input from our CCS Rules Advisory Group (made up of 20 CCS staff with 2 – 32 years of experience) and the HR Policy Review Committee (made up of HR professionals). We did a first draft and then met with both groups again for their feedback. We refined the proposed rules based on their feedback.
  • The draft RIF rules are available here.
  • A summary of what will and will not change is available here.
  • Open forums are scheduled to review and get feedback on the proposed changes from staff. The schedule of open forums is available here.
  • To provide feedback on the proposed changes, you can either attend a forum or send an e-mail to ccsmodernization@hr.osu.edu and place “RIF” in the subject line. Consider reviewing the current rules (Chapters 81 & 89) and policy 9.20 Reduction in Force-CCS before you comment.
  • Based on feedback from staff, we will continue to send multiple announcements out, so as to ensure that staff catch at least one of them.
  • The RIF Rules timeline is available here.

Performance Management, Corrective Action and Probationary Period

CCS Rules Update, July 13, 2009

  • The new Recruitment, Selection, and Appointments CCS Rules were implemented July 10 and are available here.
  • The updated Recruitment and Selection policy, based upon the new CCS Rules is available here.
  • Information about the Reduction In Force (RIF) Rules update will be available here July 29.

CCS Rules Update, June 5, 2009

Recruitment, Selection, and Appointments

  • Updated rules were approved by the Board of Trustees at their June 5 meeting. A summary of the changes in rules and related processes is available here.
  • Policy and process changes governed by these rule updates will be effective July 10, 2009.
  • CCS staff, their managers and all HR professionals will receive e-mail correspondence the weeks of June 8, 22, and July 7 regarding the changes.
  • Although we continue to operate under the current rules through July 9, 2009, a copy of the new rules which will be effective July 10 are available on the CCS Rules web site.

Reduction in Force (RIF)

  • We are beginning to update the RIF rules. If you want to provide input as we consider and draft changes, e-mail ccsmodernization@hr.osu.edu and place “RIF” in the subject line. Consider reviewing the current rules (Chapters 81 & 89) and policy 9.20 Reduction in Force-CCS before you comment.
  • Although the specific timeframes haven’t been finalized, the public comment period for the RIF rules will most likely be late August/September. CCS staff will be notified of public forums by e-mail and bulletin board/time clock postings.

Performance Management, Corrective Action and Probationary Period

CCS Rules Advisory Group

  • We’ve formed a group to provide initial guidance before we draft rules revisions and then to provide feedback once each set of rules are drafted. They’ve met once and provided advice about the RIF rules. They’ll meet again to provide feedback on the rules, which Human Resources drafted in part based upon their advice.
  • The group is made up of 20 CCS staff members, who range in years of service from 2 years to 32 years. They have a variety of titles and work for a wide variety of academic and administrative departments. Six are members of the University Staff Advisory Committee (USAC).

Modernization of Ohio State’s Rules Governing Classified Civil Service

In December 2006, the Ohio General Assembly passed Substitute House Bill 187, an effort to reform Ohio’s laws governing civil service employment. This Act gives our Board of Trustees the authority to amend provisions of CCS rules governing Ohio State employees. It is our intention that this process of change and modernization be both open and transparent.

E-mail your feedback to:
ccsmodernization@hr.osu.edu
Place “recruit and select” in the subject line

Send feedback via campus mail to:
CCS Modernization
Office of Human Resources
1590 N. High St. Suite 300
Campus Mail

More About CCS Modernization

Any changes to our CCS rules must be in context with the guidelines produced by the Inter-University Council of Ohio and carried out in a controlled and incremental manner. The university is committed to working with staff and management in a collaborative and deliberate fashion. Communication and feedback from administration, management, constituent groups, in particular the University Staff Advisory Committee and the general campus community will be critical when considering and making recommendations to the various Board of Trustees for amending these rule and regulations.

We are committed to moving forward in a controlled and incremental manner. We will engage in ongoing communication with OSU staff and leadership along each step of this process, such as:

  • Dialogue with the University Staff Advisory Committee
  • Town hall style meetings, co-hosted by the Office of Human Resources and the University Staff Advisory Committee, to be held for the purpose of getting feedback on proposed CCS rules changes
  • A web page maintained by the Office of Human Resources on their web site as an informational gateway dedicated to issues regarding OSU’s efforts to modernize its classified civil service regulations; to include copies of key documents, announcements of Town Hall forums, frequently asked questions, contact information for further information, etc.
  • Announcements in OSU Today regarding the progress of CCS modernization