This
site provides information for managers and HR contacts that
may be responsible for orienting new employees.
Orientation
Checklist For Managers/Supervisors
The
Orientation Checklist for Managers and Supervisors helps
you remember all of the components involved in orienting
new employees.
INFORMATION
TO PROVIDE TO NEW EMPLOYEES:
The most important piece
of information you can give a new employee is who he or she
can contact with questions about policy, benefits, performance
managment, payroll and related questions. Beyond that, there
are 6 key pieces of information each
employee needs to know:
Am
I in a union?
If so, tell where to find the union contract and how to
contact his/her union representative.
Is
my position considered a Classified Civil Service (CCS)
position?
Describe how the CCS Rules apply to the new employee's position.
Is
my position considered exempt (salaried) or non-exempt?
Explain overtime rules and provide a copy of timesheet if
appropriate.
What
is my employee classification?
Tell the new employee his/her classification and the benefits
for which the employee is eligible.
How
often am I paid?
Give the employee the correct payroll schedule and describe
how he/she will receive biweekly or monthly pay.
What
is my employee ID number?
Show the new employee where to find it and explain that
it may be listed on the BUCKID.
INSTRUCTIONS
TO PROVIDE TO NEW EMPLOYEES:
Transportation
& Parking
Explain
to new hire which parking pass he or she is eligible to
purchase.
BUCK
ID
Inform
the new hire whether or not a BUCKID is required. Give
him or her information on any special identification cards
your department may issue (i.e. Physical Facilities, Medical
Center).
New
Employee Orientation Sessions
Faculty
and some departments have special New Employee Orientation
programs. All other staff can attend the university-wide
New Employee Orientation. You can find a schedule of orientation
dates and more information about the agenda online, and
you can call Organization
and Human Resource Development to schedule to attend.
Benefits
Refer
the new hire to the web for a list of benefit forums and
inform him/her that a benefit package will be sent that
details benefit eligibility and options. There is a Benefit
presentation as part of New
Employee Orientation as well.
Orientation
Checklist For New Employees
The
Orientation Checklist for New Employees outlines the steps
new employees and their manager should follow to increase
their understanding, knowledge, and contribution to Ohio
State.
Suggestions
for Creating Orientations
Suggestions for Creating Orientations provides some helpful
tips in creating an orientation specific to your department
or unit. You can also consult Organization
and Human Resource Development for assistance in planning
your own orientation program.
President's
Letter
Feel
free to download a copy of the president's welcome letter
to new employees to use in your orientation or in the
packet you provide to new staff.
FORMS
TO PROVIDE NEW HIRES:
There
are several forms/documents that new employees must complete
upon employment at the university.
Ohio
Ethics Laws
Ohio State faculty and staff are covered by the
Ohio Ethics Law for public officials and state employees
(Chapter 102 and Section 2921.42 of the Ohio Revised Code).
The university must provide each faculty and staff member
with a copy
of this legislation and obtain written acknowledgement
of receipt by signing the Ohio
Ethics Law Acknowledgement Form.
Direct
Deposit
New hires can elect to have pay deposited directly into
a bank account via the Direct
Deposit Enrollment Form.
Form
W-4 (Employee's Withholding Allowance Certificate)
All Ohio State employees are required to complete a Form
W-4 when hired. Employees should also need to review
the Form W-4 and make appropriate changes in the event of
a major life change, such as an address change, marriage
or divorce, death of a spouse, or birth/adoption of a child.
Employment
Eligibility Verification (I-9)
Employees must provide verification that they are eligible
for employment at OSU on the Form
I-9.
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